Environmental, Health, and Safety Assistant (Contract Position)

Located in Black Mountain, NC

Salary: $19/hr to $20/hr

EHS Administrative Assistant (12-Week Contract)

Schedule: Full-Time
Duration: 12-Week Contract
Location: Onsite

We are seeking a highly organized EHS Administrative Assistant to support Environmental, Health, and Safety operations during a 12-week contract assignment. This role plays a key part in maintaining accurate records, processing invoices and purchase orders, and ensuring administrative workflows run efficiently.

The ideal candidate is detail-oriented, comfortable working with internal systems, and able to manage multiple administrative tasks in a fast-paced environment.

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Key Responsibilities

Invoice Processing

• Review and verify vendor invoices for accuracy and completeness

• Match invoices with purchase orders and supporting documentation

• Enter and process invoices in company systems in a timely manner

• Track approvals to ensure prompt payment processing

• Maintain organized invoice records for audit and reporting purposes

Purchase Requisitions

• Enter purchase requisitions accurately into internal systems

• Verify pricing, quantities, vendor information, and account coding

• Monitor requisition status and coordinate with purchasing as needed

Purchase Order Support

• Maintain and track purchase orders within the EHS database

• Coordinate purchase order approvals with internal stakeholders

• Ensure documentation is complete and properly filed

Administrative & Clerical Support

• Maintain organized electronic and physical filing systems

• Perform data entry, document management, and recordkeeping

• Assist with reports, spreadsheets, and administrative tracking

• Respond to internal emails and requests related to EHS documentation

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Qualifications

• High school diploma required; Associate’s degree in Office Administration or related field preferred

• 1+ year of administrative or clerical experience

• Strong written and verbal communication skills

• Proficiency with Microsoft Office (Excel, Word, Outlook)

• Experience working with ERP systems (such as JDE or SAP); IFS experience a plus

• Experience processing purchase requisitions, purchase orders, and vendor quotes preferred

• Legally authorized to work in the United States

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