Executive Secretary

Top Job

Located in Brookfield, IL

Salary: $55,000 - $65,000

Executive Secretary 

Brookfield ,IL 

Salary: $55,000 - $65,000 

 

 

Position Overview

We are seeking a compassionate, highly organized Executive Secretary to the President to serve as a key administrative partner and public-facing ambassador in a professional funeral service environment. This role coordinates scheduling, documentation, communications, and day-to-day office operations while supporting families with professionalism, empathy, and discretion.

The Executive Secretary helps ensure seamless service coordination, accurate records, and respectful interactions that shape a family’s experience during meaningful life events.

 

? Minimum Requirements (Required to Apply)

• Minimum 3 years experience in an executive assistant, office manager, front-office, or client service role
• Strong written and verbal communication skills
• High professionalism, confidentiality, and empathy
• Excellent organizational skills with attention to detail
• Proficiency with Microsoft Office and ability to learn industry software
• Valid driver’s license with ability to complete occasional local errands
• Reliable ability to report to the Brookfield location as scheduled

Key Responsibilities

Family & Front Office Support

• Welcome families and visitors with professionalism and care
• Manage multi-line phone communication and document inquiries accurately
• Provide general service and logistical information

Scheduling & Coordination

• Maintain calendars for leadership, staff, clergy, vendors, and facilities
• Coordinate appointments, documentation, and service logistics

Case Administration & Records

• Maintain accurate case records in company systems
• Prepare printed service materials and documentation
• Ensure administrative compliance with internal procedures

Service & Visitation Support

• Assist with room setup, A/V materials, and guest coordination
• Support smooth transitions during visitations and services

Finance & Office Administration

• Support routine paperwork, vendor coordination, and filing
• Maintain organized office supplies and records

Marketing & Community Outreach

• Assist with communications, website updates, and outreach materials
• Support seminars, workshops, and community engagement

Workplace Standards & Compliance

• Maintain confidentiality and privacy standards
• Follow workplace safety and company policies
• Support inclusive practices and accommodation processes

Schedule Expectations

• Full-time schedule with flexibility for evenings, weekends, and holidays based on service needs
• Participation in an on-call rotation with advance notice and training
• Occasional attendance at community events

 

Express Employment- Brookfield is a Locally Owned and Operated Staffing Company. Our local Brookfield Office has been putting our neighbors to work since 2006!  Our office places an average of 1,000 associates with over 150 companies annually in industrial, professional, skilled, and clerical positions. We have a proven track record of successful permanent placements excellent customer service.  Our staff has over 50 years of combined experience providing excellent job opportunities to people with great companies around the Brookfield, Illinois area. Our goal is to help as many people as possible find good jobs by helping as many clients as possible find good people.

Benefits Available for Eligible Express Associates:

• Weekly Pay (Overtime pay for hours worked over 40/week)
• Medical Plan / Dental Plan / Vision Plan
• Accrual for ILL Paid Leave
• 401(k) Retirement Savings Plan
• Direct Deposit or FREE Bank of America Payroll Card
• Life Insurance
• Short-Term Disability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

 

For a listing of all of our available positions, please visit our Local Website at:

https://jobs.expresspros.com/office/2359

 

#2359OS

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