Administrative Assistant--Grant Dept.

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Located in Amarillo, TX

Salary: $15/hr.

Administrative Assistant – Grants Division

 

Full-Time | Monday – Friday, 8:00 AM – 5:00 PM

$15/hr. 

 

We are seeking a detail-oriented and professional Administrative Assistant to support our Grants Division. This role requires strong organizational skills, excellent communication, and a high level of proficiency with Microsoft Office. The ideal candidate is someone who thrives in a collaborative environment, provides outstanding customer service, and can manage multiple priorities with accuracy and efficiency.

Key Responsibilities

• Provide excellent customer service by courteously engaging with clients and addressing concerns in a timely manner.

• Take direction and complete assigned tasks according to established timelines.

• Attend meetings, take detailed notes, and synthesize information into clear, concise, and readable documents.

• Collaborate with program staff to update program policies and procedures; document standard operating procedures (SOPs) for grant processes.

• Assist with compiling documentation for supplies, invoices, and funder requests.

• Provide administrative support to partnering agencies as needed.

• Gather information for grant reporting and outcomes tracking.

• Scan, upload, and maintain accurate electronic files in secure systems.

• Research and review files and databases as required.

Qualifications

• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent verbal and written communication skills.

• Ability to take detailed and accurate notes, synthesize complex information, and produce clear written materials.

• Exceptional attention to detail, organization, and ability to manage multiple tasks.

• Demonstrated ability to work both independently and as part of a team.

• Prior administrative experience preferred, especially in grants or non-profit settings.

Schedule & Compensation

• Monday – Friday, 8:00 AM – 5:00 PM

• $15/hr. 

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