Bookkeeper / Office Manager

Located in Salem, OR

Salary: $25–$35/hr DOE

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Bookkeeper / Office Manager

Location: Salem, OR
Pay: $25–$35/hr DOE
Schedule: 8:00 AM – 5:00 PM, Monday–Friday

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Job Overview:
We are seeking a dependable and detail-oriented Bookkeeper/Office Manager to support daily office operations. This role is key in maintaining accurate financial records, ensuring compliance, and keeping the office running smoothly.

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Key Responsibilities:

• Manage day-to-day bookkeeping including accounts payable and accounts receivable

• Assist in preparation of client invoices and tracking projects

• Reconcile bank accounts, company credit cards, and generate monthly financial reports

• Prepare and submit payroll to the accountant for 21 employees; report changes such as pay type or rate adjustments

• Work closely with the accountant on payroll, ensuring accuracy and compliance

• Track leave, approvals, and calendar updates

• Maintain and track certificates, insurance documentation, and professional compliance

• Prepare and submit the annual SAIF insurance report

• Coordinate general administrative support and office operations, including supplies and workflows

• Assist with contract drafting, proofing, and distribution

• Set up Project Command Center phasing and pricing

• Assist in covering reception when needed

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Qualifications:

• Previous bookkeeping or accounting experience required

• Experience supporting professional services, construction, or similar industries preferred

• Familiarity with Deltek Ajera or similar accounting software

• Strong attention to detail and ability to manage multiple tasks simultaneously

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Ability to work independently and handle confidential information

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Employment Package:

• Competitive wage dependent upon experience

• Medical, dental, STD, LTD, and life insurance

• Matching 401(k) opportunity

• PTO and sick leave

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