Office Assistant

Top Job

Located in South Beloit, IL

Salary: $18.00-$25.00

Office Assistant

 

Our client in South Beloit, a leader in machine manufacturing, is seeking and experienced Office Assistant to join their team. This role combines receptionist duties, customer service, and accounting support, and is essential to keeping the office running smoothly. The ideal candidate is professional, organized, and comfortable handling multiple responsibilities in a fast-paced office environment. Hours are Mon-Fri 8AM-5PM and pay is $18-$25 depending on experience. If you have any questions or interest in this position give our office a call at 815-708-0991 or email us at jobs.rockfordil@expresspros.com. 

 

Job Responsibilities: 

• Answer and direct incoming phone calls; screen calls for the President, Vice President, and Office Manager.
• Page staff and take accurate messages as needed. 

• Assist with Accounts Payable, including:

  • Receiving parts documentation via packing lists from Shipping & Receiving

  • Entering packing lists into the system

  • Matching packing slips with invoices

  • Entering invoices for payment

  • Processing weekly vendor payments

• Assist with Customer Service, including:

  • Handling customer quotes and orders received by phone or email

• Perform filing duties for Accounts Payable and Accounts Receivable

• Maintain accurate records and support general office administration as needed

Job Qualifications: 

• QuickBooks experience is required
• Proficiency with Microsoft Excel, Word, and Outlook is helpful
• Strong organizational skills and attention to detail
• Professional phone etiquette and customer service skills
• Ability to multitask and prioritize responsibilities

 

*This position is dependent on a background check and drug screen.

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