Office Administrator

Top Job

Located in Ottawa, ON

Salary: $50,000 to $60,000

Our exclusive and growing client, a commercial lighting agency, is currently looking for a confident and well-spoken Office Administrator to join their team on a full-time permanent basis. 

***This is a fully in-office position (not hybrid / remote).***

Required skills and qualifications:

• 2-3 years’ experience as an Administrative Assistant or Office Coordinator
• Must have in-depth knowledge of various software programs (Microsoft Word, Excel and PowerPoint)
• Technically and technologically competent, especially with electronic and virtual meeting platforms
• Demonstrate a high degree of professionalism and discretion; maintain confidentiality, be respectful and diplomatic
• Strong initiative and ability to work independently with minimal supervision
• Strong prioritizing and multi-tasking; adaptability to changing priorities
• Highly self-motivated with a positive attitude
• Strong analytical thinking, judgment, and problem solving skills
• Must be flexible and adaptable – this is not a structed position and will have some undefined responsibilities

Duties may include but are limited to:

• Assist the Executive Assistant with ad hoc administrative tasks, providing support and acting as a back-up during absences
• Provide general office coordination and support, including filing, scanning, and other office duties as assigned
• Maintain and manage office supplies, food/fridge inventory, and catering arrangements
• Coordinate logistics for team and client appreciation events, retreats, and meetings, including catering and venue arrangements
• Arrange emails, out-of-office notifications, and assist with inbox management, directing inquiries as appropriate
• Update and maintain event calendars, internal newsletter, and various spreadsheets to ensure accurate records and information
• Respond to RFIs and provide related administrative follow-up
• Support various departments (Accounting, Human Resources, Project Management) with administrative tasks as needed
• Act as a liaison between business units and departments to facilitate communication and workflow
• Provide customer service support as required

Benefits and perks:

• Health and dental benefits – monthly premiums 100% paid
• Pension Match
• Monthly profit-sharing bonuses
• Opportunities for future advancement
• Brand new modern renovated office
• Paid lunches and reduced hours every Friday
• Team building activities
• Growing organization
• Free Parking

Monday to Thursday – 8:00am to 4:30pm | Friday – 9:00am to 3:30pm

Salary: $50,000 - $60,000 per year depending on experience

Location: West end

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an equal opportunity employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

Apply Now