Temporary Office Manager – Short-Term Assignment

Assignment Duration: February 23 through March 31
Status: Temporary / Hourly

Position Summary

The Temporary Office Manager provides short-term administrative and office support to ensure smooth daily operations during a defined coverage period. This role focuses on front-office support, basic financial and billing tasks, document management, and professional client interaction. The ideal candidate is organized, detail-oriented, and able to step in quickly with minimal training.

Key Responsibilities

• Greet and direct clients with a professional and welcoming demeanor
• Answer and route incoming phone calls and process daily mail
• Manage basic billing, invoicing, and financial entries using QuickBooks/BillQuick
• Prepare deposits, assist with expense reports, and support monthly billing activities
• Order office supplies and maintain general office organization
• Scan, file, and archive documents (physical and electronic)
• Assist with printing drawings, specifications, and project documents
• Post and manage online bid documents as needed
• Provide general administrative support and assist with special projects during the assignment

Qualifications & Skills

• Proficiency with Microsoft Office; QuickBooks experience preferred
• Strong communication and customer service skills
• Highly organized with strong attention to detail
• Able to work independently and adapt quickly in a short-term role
• Comfortable performing standard office tasks, including lifting up to 20 lbs