HR Leave of Absence Administrator

Located in Salem, OR

Salary: $24 - $30

Express Employment Professionals is looking to hire a Human Resources Leave of Absence Administrator for a local non-profit. The Leave Administrator is responsible for the ongoing tracking and communications for employee leave of absences such as FMLA, OFLA, Workers Compensation leave, non-protected and personal leaves. This position monitors compliance with agency policies, state and federal regulations and processing requirements. This position is a key role in supporting staff employment.

 

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree plus a minimum of two years of work experience, with one or more years of work experience in any of the following areas: financial, accounting, human resources, or office administration; at least one year of experience in Leave Administration preferred. Associates Degree is acceptable, in combination with three or more years of HR Leave Administration experience.

 

KNOWLEDGE, SKILLS AND ABILITIES:

• Basic proficiencies in MS Office (Outlook, Word, Excel) required. Zoom, Teams or GoTo experience preferred.
• Prior experience with Human Resource Information Systems (HRIS), such as Paycom, preferred but not required. Data entry skills and accuracy required.
• Demonstrated experience in processing claims, applications, forms, or medical documentation and following policies and procedures.
• Knowledge about leave laws and workers compensation administrative rules in state of Oregon.
• Ability to work efficiently to accomplish tasks, meet deadlines, and maintain an organized tracking system.
• Excellent oral and written communication skills. Ability to answer questions and explain administrative information and decisions using tact and diplomacy.
• This position requires the ability to perform duties in an equitable and inclusive manner for all staff.
• This position is a confidential HR role, requiring abilities to use discretion in communications and adherence to privacy policies.

 

CERTIFICATES, LICENSES, & REGISTRATIONS:

• Valid driver license and insured vehicle available for use on the job; satisfactory driving record for previous three years.
• Successful registration with the Child Care Division’s Central Criminal Background Registry and satisfactory criminal background screening through DHS is required.
• This position is subject to a COVID-19 Vaccination Policy.

 

ESSENTIAL DUTIES and RESPONSIBILITIES: This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Performs tasks for maintaining HRIS/payroll data entry and transactions that are required for employment and payroll records. This includes creating records, profiles, templates, checklists, documents, Personnel Action Forms, and reports in Paycom, and developing new system processes to enhance efficiencies.
• Runs reports to calculate eligibility for leave, providing options to the employee such as block leaves, intermittent leaves (during flare-ups), schedule or shift changes, or part-time schedules.
• Sends out Notice of Rights & Responsibilities, Health Certification Forms, Designation Notices, and letters to staff according to policies and HR processes in a timely manner. Responsible for issuing leave approval/denial letters, provisional designations, and requests for medical records.
• Tracks leave dates, leave schedules and medical documents.
• Identifies complexities in cases, collects information, and reviews cases with the COO weekly.
• Provides COO, supervisors and Directors employee leave status reports on a regular basis. HR Leave of Absence Administrator 2 of 2
• Explains the technical aspects of leaves to employees in a friendly and easily understandable manner.
• Work closely with Benefits Specialist to assure benefit payments are deducted properly and payment plans for out-of-pocket premiums are done timely.
• Follows Agency Personnel Policies, State and Federal leave laws, in meeting specific compliance requirements.
• Meets with employees on short notice, and/or calls employees during urgent situations to assure them of the next steps for a leave, and agency support for themselves and family members.
• Submits Short Term Disability in coordination with the vendor, Benefits Specialist and Finance Department.
• Stays current with Oregon rules associated with Oregon Paid Leave program requirements.
• Identifies leave obligations with disability and workers compensation cases, and administers documents, communications, and records for employees.
• Oversees the Return-to-Work process, ensuring release documents and work restrictions are reviewed by management prior to an employee’s return.
• Works closely with HR Staff, supervisors, and program management to get information about employees that may be qualified for a leave, without a request.
• Provides education and training for managers and other HR staff regarding the rules, policies and processes that pertain to leave of absences. Responds to inquiries and provides information to employees and management, as requested.
• Other duties as assigned.
• Ability to work occasional evenings and weekends as requested

 

Schedule: Monday-Friday, 8am - 5:00pm

Pay: $24/HR - $30/HR

 

To apply: Submit resume via email with subject: “HR/LOA Administrator” to Erin.Dunn@expresspros.com

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