Accounts Payable Specialist

Located in Eugene, OR

Salary: $22-$26

Role Overview

The Accounts Payable Clerk ensures efficient, timely, and accurate processing of vendor invoices for payment. They comply with internal controls and work as a positive, contributing team member in a dynamic and fast-changing environment. 

 

Responsibilities

· Review incoming Accounts Payable emails for requests and queries and respond in a timely manner; follow up with vendors for statements or other information

· Process invoices for payment in an organized, timely and accurate manner

· Work with the Procurement and Receiving departments to resolve any exceptions and improve processes

· Route all non-PO invoices for appropriate approval and coding using electronic document management system

· Process weekly vendor disbursements (electronic, check, or online payment)

· Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue stop-payment orders as needed

· Assist with accounting records and ledgers by reconciling monthly statements and transactions

· File records electronically or physically as needed

· Provide support for annual audits and recurring collateral exams

· Post annual 1099 filings

· Process off cycle checks as needed. Obtain appropriate approvals & signatures.

· Log any incoming checks and route to bank lockbox for processing

· Record entry of, verify documentation for, and distribute petty cash

· Maintains front office cleanliness and organization

· Other duties as assigned

 

Key Attributes

· Excellent verbal and written communication skills

· Positive demeanor and excellent interpersonal and customer service skills

· Excellent organizational skills and attention to detail

· Exceptional analytical skills to sift through high volumes of data and information

· Ability to be adaptable and flexible to changing workplace priorities

· Ability to prioritize and accomplish tasks in a fast-paced environment

· Must demonstrate initiative; Ability to work independently

 

Physical Requirements

· Prolonged periods sitting at a desk and working on a computer

· Ability to lift, up to 15 pounds at times

· Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing

· Working with screens at close visual range (i.e. preparing and analyzing data and figures, transcription, extensive reading)

 

Qualifications

· 1-2 years experience in Accounts Payable.

· Proficient with mainstream desktop applications and current office technology

· Strong excel skills

· Experience with a comprehensive ERP strongly preferred

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