Manufacturing Office Assistant – Machine Shop

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Located in Champaign, IL

Salary: $18-20/hr

Location: Sadorus, IL

We are hiring a Manufacturing Office Assistant to support daily operations in a fast-paced machine shop environment. This role is critical to keeping production, materials, and administrative workflows accurate and organized. The ideal candidate has prior experience working in a manufacturing office, strong ERP system knowledge, and a solid understanding of metals and shop processes.

Key Responsibilities

• Operate and maintain data within a manufacturing ERP system (ECI Software Solutions experience strongly preferred)

• Create and manage purchase orders, receiving documentation, and material paperwork

• Order and track raw materials, including different grades of metal

• Process invoices, vendor payments, and related accounting documentation

• Create job folders, job packets, and material tags for shop orders

• Verify shipments and reconcile material receipts

• Enter and correct time and attendance, timesheets, and part counts

• Support pricing updates and cost tracking for materials

• Respond to emails, answer phones, assist walk-ins, and support general office operations

• Work closely with shop leadership and production staff to ensure accuracy and efficiency

Required Qualifications

• 1–2 years of prior office experience in a manufacturing or machine shop environment

• Previous experience using a manufacturing ERP system

• Strong proficiency in Microsoft Excel and Microsoft Office Suite

• Knowledge of metals, raw materials, and material ordering processes

• Experience with purchase orders, invoicing, and receiving documentation

• Ability to read blueprints and understand basic manufacturing documentation

• Strong math skills, including unit conversions (pounds to inches, measurements, basic calculations)

• High attention to detail with a process-driven mindset

• Willingness to ask questions and verify information rather than assume

• Ability to remain calm and organized in a fast-paced office environment

Preferred Experience

• ECI Software Solutions (JobBOSS, M1, or related systems)

• Accounting or accounts payable background

• Experience supporting timekeeping or payroll functions in manufacturing

Work Environment

• Office-based role within a machine shop setting

• Light lifting may be required

Benefits

• Medical, Dental, Vision

• Paid Sick Leave

• Referral Bonus

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