Accounts Payable Clerk

Located in Peoria, IL

Salary: 24.00

Job Summary:

The Accounts Payable (A/P) Clerk is responsible for monitoring the outflow of capital, ensuring obligations to pay off short-term debts are met while adhering to the rules, ensuring obligations to pay off short-term debts are met while adhering to the rules.

Primary Duties and Responsibilities:

• Facilitate timely payment of vendors, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies.

·         Confirm validity of vendor charges through authorized Department Head approval for payment, vendor invoice history review, and payment only on original invoices to avoid duplication.

• Receive and verify expense reports; reconcile expense and other financial reports with account balances and ledger records. 
• Credit outstanding obligations upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed. 
• Manage vendor credit terms and operating cash for maximum benefit by aligning payments with due dates, avoiding late fees and penalties.
• Complete weekly check processing each Thursday for mailing Friday morning.
• Reconcile monthly statements and transactions; properly resolve discrepancies to ensure accounting ledger accuracy.
• Manage mobile processes, including monthly reconciliation.
• Prepare monthly Board Bills report; submit to Director of Finance the week prior to Board meeting.
• Distribute monthly Budget Variance reports to Department Heads after final month-end closing.
• Complete Per Diem calculations upon request.
• Complete Treasury Report and Form 1096 requirements as needed to maintain compliance.

·         Maintain vendor master files with timely updates.

• Calculate and report sales tax based on paid invoices. 
• Other duties as assigned. 

 

Training and Experience:

• Associate’s degree in Business, Accounting, or a related field, required.
• Certified Accounts Payable Professional (CAPP) certification preferred.  
  
  

Skills Required:

• Demonstrated reliability and a high level of integrity.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
• Ability to quickly learn and effectively utilize accounting and financial software systems.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to maintain accurate, confidential, and well-documented financial records.
  
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 

 

General Working Hours:

·         Monday through Friday 8:00am-5:00pm, 1-hour lunch

May require flexibility in scheduled working hours, including weekends

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