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Located in Richmond, IL
Salary: 19.00
Location: Richmond, IL
Job Type: Full-Time
Industry: Manufacturing / Production
Experience Level: Entry–Mid Level
We’re looking for a highly organized, detail-driven Accounts Payable & Shipping Preparation Specialist to support our financial and logistics operations. This position plays a key role in maintaining accurate records, ensuring smooth workflow between departments, and supporting both accounting and shipping functions.
If you enjoy structured work, accuracy, and keeping processes running efficiently, this role will feel like a great fit.
Enter non-P.O. accounts payable into the correct cost code account in QuickBooks (QB)
Verify shipping tickets against purchase orders
Enter receiving shipping tickets into the E2 system
Confirm plating and material certifications are correct
Provide all certifications to the Quality department
Attach receipts to completed purchase orders
File purchase orders and maintain an organized filing system
Attach invoices to completed purchase orders
Enter P.O.-based invoices into E2 and sync with QuickBooks
File documents in Open Accounts Payable by vendor
Pull invoices for payment; stamp paid date and check number from A/P paid report
File documents in Paid Accounts Payable by vendor
Maintain orderly Open and Paid Accounts Payable filing systems
Receive all credit card receipts and match them to statements
Receive all travelers from shipping
Separate travelers by customer and job number
Pull corresponding Customer Acknowledgement Packets from file
Sort packets numerically by job number
Separate travelers from drawings
Record quantity, date, and job number on the appropriate part number line in the Acknowledgement Packet
Attach travelers to the back of the Customer Acknowledgement Packet
Submit completed packets to Purchasing and Logistics for shipping completion
Forward all new drawings to Quality for approval
QuickBooks (QB)
E2 Shop System
Strong attention to detail and accuracy
Ability to stay organized with high-volume paperwork
Comfortable working across departments
Experience with QuickBooks or E2 is a plus (training available)
Reliable, self-motivated, and able to follow structured processes
Competitive pay
Health, dental, and vision insurance 100%
Paid time off
401(k)
Opportunities for growth
#1726LI
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