HR and Bookkeeping Specialist

Located in Jefferson, OR

Salary: $28.00–$30.00 per hour, DOE

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Office Administrator / HR & Bookkeeping Specialist 

 

Location: Jefferson, OR

Schedule: Full-Time, 40 hrs/week

Pay: $28–$30/hr DOE

 

We are seeking a dependable, detail-oriented Office Administrator / HR & Bookkeeping Specialist to support daily office operations, HR functions, and basic bookkeeping. This role is perfect for someone organized, adaptable, and comfortable wearing many hats. The right person takes ownership of their work, supports the team where needed, and ensures smooth office and HR operations.

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Office Administration & HR Support

• Serve as first point of contact for visitors, clients, and staff

• Answer and route calls on a multi-line phone system

• Manage emails, mail, and office correspondence

• Maintain organized electronic and physical filing systems

• Support scheduling, calendars, meetings, timesheets, and PTO tracking

• Assist with job postings, resume screening, onboarding, and personnel file management

• Coordinate internal and external training sessions

• Assist with general office errands as needed

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Bookkeeping Support

• Handle basic bookkeeping tasks using QuickBooks Online

• Manage accounts payable and receivable

• Post invoices and create purchase orders

• Perform bank and account reconciliations

• Maintain accurate financial records and reports

• Prepare Excel-based spreadsheets for leadership

• Some accounting experience preferred; bookkeeping certificate or coursework is a plus

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Travel Coordination

• Schedule and manage employee travel, including flights, hotels, rentals, and shuttles

• Ensure arrangements follow company guidelines and budgets

• Provide itineraries and travel support as needed

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Qualifications

• 3+ years of administrative experience with some bookkeeping exposure

• QuickBooks Online experience preferred

• Advanced Excel skills required

• Strong organization, communication, and time management skills

• Team-oriented, humble mindset with a willingness to pitch in

• Ability to handle sensitive and confidential information

• Certificates or coursework in bookkeeping preferred

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Benefits

• 401(k) with employer match

• Health and vision insurance

• Paid time off
  

  
  
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