Pre Construction Administrator

Located in Lakewood Ranch, FL

Position Overview:
The Pre-Construction Administrator supports the preconstruction and estimating teams by managing documentation, bid communications, and subcontractor coordination throughout all pre-construction bid phases. This role ensures accuracy, compliance, and timely distribution of bid-related information while serving as a key point of contact for subcontractors and the internal project team.
Key Responsibilities:
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Document control & management for all pre-construction bid phases, including sealed bid projects
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Create and submit legal notices per project contract requirements
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Create and maintain Plan and Specification Logs for all pre-construction bid phases
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Create Report Cover and Tabs for Estimate Report to Owner
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Communicate with Subcontractors regarding bid statuses and RFI's
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Process incoming bids for all pre-construction bid phases
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Publish bid results to Subcontractors once executed contracts are returned
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Process all Subcontractor Prequalification Applications
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Periodically send PM's and APM's list of newly added Subcontractors
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Send PM's & Accounting Staff annual Archives List
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Setup project in Pipeline Suite bid management system, including bid list and ITB
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Release ITB's and Project Notifications via Pipeline
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Distribute incoming RFI's from Subs sent via Pipeline (email to project team)
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Follow up communications via Pipeline or email to project bidders through bidding timeframes
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Upload drawings and specs to Procore as needed
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Download closed Procore RFI's to server and upload to Pipeline; send notification to Subs
Required Skills:
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Communicates and responds openly and in a timely way
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Good time management skills
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Well-organized and detail-oriented
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Ability to handle multiple tasks and prioritize tasks in a fast-paced environment
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Ability to work independently and with a team
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Deals effectively with change and uncertainty
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Proactive with planning and assignments
Preferred Technology:
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Pipeline Suite
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Procore
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Blubeam Revu
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Microsoft Office - Word, Excel, Power Point, Outlook
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Sharepoint