Administrative Assistant

Top Job

Located in Ottawa, ON

Salary: $24.00 to $26.00

Join a dynamic and growing accounting firm in Orleans as a 1-year contract Administrative Assistant, with the potential to become a permanent member of the team! Our client is seeking a highly organized and detail-oriented individual to provide exceptional support to their team during a maternity leave.

This role offers a unique opportunity to work with a small, professional accounting firm and contribute to the success of their clients.

Required skills and qualifications:

• 1-2+ years of administrative experience in a professional setting
• A customer-focused mindset with excellent interpersonal skills
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Familiarity with basic accounting principles is a plus, but not essential
• Ability to work effectively in both independent and team-based settings
• Strong organizational and multitasking skills, with flexibility to adapt to changing priorities
• A willingness to learn and take on new challenges
• Comfortable working in a fast-paced environment, especially during peak periods like tax season
• Proficiency in multiple languages is an asset, but not required

Assets:

• Previous bookkeeping experience is highly valued
• Familiarity with accounting software, particularly QuickBooks Online and Sage
• Experience working in an accounting firm or similar environment
• Post-secondary education in a related field, such as Business Administration, Commerce, or Accounting

Duties may include, but are not limited to:

• Prepare, format, and proofread documents for accuracy and quality
• Maintain organized filing systems for easy retrieval and compliance
• Answer and respond to incoming calls and emails from clients in a timely and professional manner
• Redirect calls and emails to relevant team members as needed
• Submit documents to the Canada Revenue Agency (CRA) on behalf of clients
• Correspond with the CRA to resolve client file issues and provide updates
• Coordinate incoming and outgoing mail and courier services efficiently
• Update client information in the CRM system to ensure data accuracy and relevance
• Provide administrative assistance to management and the team as needed
• Perform other administrative tasks to support the team's productivity and efficiency 

Benefits and perks:

• Health and dental benefits
• Ability to work independently with minimal supervision
• Opportunity to be part of a great team with a positive dynamic
• Chance to learn accounting principles and practices as an admin professional
• Experience working with cloud-based technology
• Flexible work arrangement that combines office and remote work
• Convenient parking is available on-site and is accessible by public transit
• Laptop provided for work
• A dynamic and fast-paced work environment

Hourly Rate: $24.00 - $26.00 per hour, depending on experience and qualifications

Schedule: Monday to Friday, 9:00am - 5:00pm, with some flexibility in scheduling once trained

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Apply Now