Legal Receptionist

Located in Bozeman, MT

Job Responsibilities

As a legal receptionist you’ll be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key responsibilities include:

• Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area that reflects the company’s commitment to high standards.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
• Supporting the HR and Operations departments with scheduling interviews or onboarding new hires as necessary.
• Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.

Required Skills, Experience, and Qualifications

Must-have:

• Exceptional verbal and written communication skills to handle client interactions and professional correspondence.
• Proficiency in using office software, including Microsoft Office Suite and scheduling tools.
• Strong organizational skills with attention to detail for managing appointments and office tasks.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• A high school diploma or equivalent is required.
• Strong problem-solving skills and the ability to manage last-minute changes efficiently.

Nice-to-have:

• Previous experience as a receptionist or administrative assistant in a corporate environment.
• Familiarity with multi-line phone systems and visitor management software.
• Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules.
• Experience coordinating travel arrangements or managing executive calendars.
• Familiarity with customer relationship management (CRM) software or other enterprise tools.
• Ability to speak multiple languages to assist with diverse clientele.
• Knowledge of security protocols or experience handling sensitive data.
• Post-secondary education is a plus.