**CONFIDENTIAL EXECUTIVE ASSISTANT **

Top Job

Located in Salinas, CA

Salary: DOE

JOB SUMMARY

Under the general direction of the Superintendent/President, provide assistance and support to the Superintendent/President and Governing Board by performing a wide variety of complex, technical, and responsible duties related to the day-to-day functions of the President’s office; serve as recording secretary to the Governing Board; assist in maintaining a positive image of the district.  Initiate and exercise independent judgment in the application and follow through of administrative decisions; provide extensive public and organizational contacts with accurate interpretation of policies, procedures, and standards.  Maintain a high level of confidentiality. 

ESSENTIAL FUNCTIONS

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detail notes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact list
• Book travel arrangements
• Submit and reconcile expense report
• Provide general support to guest
• Act as the point of contact for internal and external clients

Requirements

• Proven experience as an admin assistant
• Extensive experience as a Secretary
• Office management systems and procedures experience
• Experience working with printers and fax machines
• Proficiency in MS Office (Excel and Ms PowerPoint)
• Must have time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organization skills with the ability to multi task
• Must have 3 current professional references.

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