Partner Relations Administrative Assistant


Top Job

Located in Guelph, ON

Salary: up to 25$/hour


POSITION: Partner Relations Assistant for a Christian Faith based organization

POSITION STATUS: Full Time – 36 ¼ hrs/wk

REPORTS TO: Executive Leadership and Operations Administrator

WAGE: up to 25$ per hour depending on profile & experience

SUMMARY: The Partner Relations Assistant is responsible for ensuring the accurate and timely processing of all donations including mail sorting, data entry, generating of tax receipts, making bank deposits and answering phone calls and other support duties as required.


·       7.25 hrs/day; 5 days/week or as agreed upon

·       9:00am to 5:00pm with one 45min unpaid break



The primary responsibilities will include but are not limited to:

Donation Processing

  • Opens and sorts incoming mail
  • Records all donations in appropriate documents
  • Processes post-dated cheques and pre-authorized monthly giving
  • Processes telephone and online donations
  • Batch input of all donations into donor database, noting designations and other relevant information
  • Prepare donated funds for bank deposit, and takes deposit to the bank

Resource Orders

  • Processing and logging of requests for product samples and resources
  • Picking, packing and shipping of resources to partners

Partner Relations

  • Timely answering of the phone with pleasant disposition
  • Prepares tax receipts for donors on a weekly basis
  • Prepares acknowledgement letters
  • Prepares annual tax receipts at end of year
  • Reporting and querying of database as required by Manager and Executive Leadership
  • Excel manipulation and summarization of data exports as required

Development & Cultivation

  • Prepares mail-outs by performing mail-merges of appeal mailing data
  • Print, insert and sort appeal letters as required
  • Participation in various aspects of new name cultivation and fundraising initiatives


  • General support for all staff as required
  • Mailing, shipping and other duties as required


  • Completion of a diploma program that includes accounting clerical, or equivalent work experience
  • Proven experience in office administration and data entry
  • Willing to undergo and pass a credit check
  • Understanding of non-profit office dynamics
  • Excellent people skills
  • Adherence to Corporate Policies
  • Strong computer skills including MS Word, MS Excel
  • Understanding of Donor Database management
  • Excellent organizational and planning skills
  • French language skills considered an asset

How to apply

Email your resume to us right away!

Phone Interview will be completed right away – no paperwork or online application.


For more information: call 519 821-4275

“Express Employment Professionals is an Equal Opportunity Employer”


Express is a leading Staffing provider in the Guelph and surrounding area who has been in business for over 20 years.  Our office has been awarded the Circle of Excellence, so feel confident that we know what we are doing. Let us be your stepping stone to a new opportunity!

If this position doesn’t sound like the right one for you, no problem, we have lots, so be sure and connect with us to learn about what else is available or to share with us what specifically would interest you.


Top performers will be considered for full-time employment opportunities with many of our clients!



Express Office: Guelph
45 Speedvale Avenue East
Suite 100
Guelph, ON N1H 1J2
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