Executive Administrative Assistant

Top Job

Located in Foreman, AR

Position: Executive Administrative Assistant

Location: Foreman, Arkansas

Salary and Benefits: $45,000-$52,000/year with overtime- outstanding benefits 


Performs proficient and professional administrative and office support.  Duties may include fielding telephone calls, receiving and directing visitors, creating spreadsheets and presentations, and filing.  Makes travel arrangements and itineraries, as well as preparing for scheduled and impromptu meetings. May have interaction with management, executives and influential members of the community.



Essential Duties:

• Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, prioritizing, distributing mail, making photocopies, filing, and taking phone messages.
• Supports operations by: planning, organizing and implementing administrative systems such as accurately maintains filing systems and confidential information.
• Coordinate new hire onboarding.
• Assist with company events and communication.
• Composes and types general business correspondence including memos and e-mails.
• Organizes and schedules meetings, business travel, and program activities
• Completes administrative projects including but not limited to coordinating, tracking or analyzing events, researching information to respond to questions, creating spreadsheets and monthly reports or analyses, and organizing large volumes of material.
• Takes meeting minutes, arranges for audiovisual equipment, and sets up meeting facilities.
  
  Minimum Qualifications:

 

• Completion of High school, college degree a plus.
• One year of previous administrative assistance experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent clerical and written communication skills required.
• Strong attention to detail and the ability to work well under pressure.
• Ability to work well with all levels of staff, as well as outside clients and vendors.
• Ability to work independently.
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment.

 

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