Accounts Payable Coordinator Needed in Seattle $25-35/hr

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Located in Seattle, WA

Salary: $25-$35 (DOE)

Well established international company is hiring within their Accounts Payables department! 

This company offers competitive benefits including an on-site gym! 

Position: Accounts Payable Coordinator II

Location: Seattle, WA

Duration: Contract-to-hire

Pay: $25-$25 per hour (DOE)

Job Description 

The Accounts Payable Coordinator is responsible for supporting the business relationships with various vendors.  This includes invoice processing, exception handling, account reconciliations, applying manual payments, preparing payment proposals, and internal/external communication.

Invoice Processing: 

Invoice processing occurs within a custom AP workflow software known as “Recap”.  Invoice processing requires accurate typing and auditing skills necessary to perform Purchase Order (PO) line matching.

Exception Handling is the resolution of issues that prevent invoices from posting to the accounting software, Great Plains.  This includes interpreting reference numbers, addressing price discrepancies, handling vendor account variances, missing protected costs, etc.

Statements:

Reconciliation of the vendor account through Customer Statements.  Review for missing invoices, respond with AP workflow status for items in “Exception”, valid short-pay status, provide payment history, remittance notifications, and pending payment status.  Statements may be transmitted as PDF, Excel, paper, or within the body of an email. 

The AP Coordinator reports the status of key vendor statement details such as balances and invoice counts.

Apply Manual Payments:

Due to timing requirements of the industry, certain vendors may receive advance payments before the POs are finalized.  The AP Coordinator is responsible for applying the associated invoices to the advance payments within the Great Plains software.

Weekly Check/WT Run:

The AP Coordinator prepares a weekly payment proposal within Great Plains for their assigned vendors to ensure special payment instructions such as wires or advanced payments are addressed.  The AP Coordinator may assist with filing and check stuffing related to payments.

Communication:

The AP Coordinator acts as the primary accounting liaison for the vendor.  They will communicate with both the vendor and internal partners using a variety of methods including personal emails, shared email mailboxes, phones, and Microsoft Teams.  Maintaining the relationships through timely and professional interactions is critical. 

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About Specialized Recruiting Group:

Specialized Recruiting Group takes an individualized approach to professional placement. We provide personalized service as unique as the companies and talented candidates we serve. Our talented team of experienced recruiters brings over 30 years of industry expertise in the Seattle Metro area. Reach out to find out how Specialized Recruiting Group can help you take your career to new heights!

Our Accounting and Finance Group Specializes in Placing Top Talent in the Following Roles:

1. Accounts Receivable
2. Accounts Payable
3. Bookkeeper
4. Staff Accountant
5. Accounting Manager
6. Payroll
7. Billing
8. Collections
9. Financial Analyst
10. Controller

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