Document Control Specialist


Top Job

Located in Buffalo, NY

Salary: $17-20/hour

Express Employment Professionals is seeking a Document Control Specialist!


Pay: $17-20/hour (boe)

Hours: 1st shift / M-F


Position Summary:

The electronic document control specialist provides support to all areas of the organization by overseeing the documentation and records process including, the review, release and revision of policies, procedures, and documentation related to the entire quality management system. 


Key Responsibilities:

  • Assist process owners, engineers and technicians with drafting, implementation and revision of policies, procedures and work instructions.
  • Create and revise documents (writeable forms, work instructions, set up sheets, and spreadsheets).
  • Administer the document approval and release process.
  • Updating controlled documents (retrieval, distribution, archiving, storage and obsoleting).
  • Ensure maintenance of internal and external controlled documents, approvals and implementation of the document changes into the document control system.
  • Processing change requests (documents, deviations, engineering changes, process/product changes etc.) via the Grand Avenue Software.
  • Ensure that changes align with company change policies, procedures and processes.
  • Maintain and update Vendor records, processing approvals and credit applications.
  • Train employees on the use of the Grand Avenue software.
  • Administer the records retention process.
  • Input engineering drawings and bills of materials (BOMs) into the documentation system.
  • Update BOM’s as required.
  • Perform a periodic review of the document control system and ensure change control practices are compliant.
  • Performs other duties as assigned.



  • High School diploma, General Education Degree, or equivalent


  • 2-5 years of prior relevant experience developing and maintaining procedures and work instructions and other documentation

 Minimum Requirements/Qualifications:

  • Experience in using document management software such has Grand Avenue, Agile, Intelex, Mastercontrol.
  • Ability to read engineering drawings, specifications and BOM’s.
  • A solid understanding of quality management system systems and their documentation requirements.
  • Strong computer literacy, including Microsoft Office Suite (Proficiency in Excel – experience with setting up spreadsheets with pivot tables is a plus).
  • Data Analysis and reporting skills.
  • Ability to pay close attention to detail
  • Work well within a team and maintain pace while ensuring high quality standards. Assist other team members, as needed, to ensure customer satisfaction
  • Thrives in a fast-paced, collaborative environment, efficiently works under pressure, within deadlines or other time essential constraints
  • Excellent communication skills, both written and verbal, to clearly and concisely communicate to all levels of the organization
  • Strong work ethic and an ability to excel within a rapidly changing and growing organization

Candidates are encouraged to apply via resume - submit to


Express Employment Professionals

3140 Sheridan Drive

Amherst, NY 14226


Express Office: Buffalo
3140 Sheridan Drive
Suite 2
Amherst, NY 14226
Apply Now