Bookkeeper / Office Manager

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Located in Bend, OR

Salary: DOE

Bookkeeper/ Office Manager in Bend, OR 

 

Full-time Position with Benefits

Pay: DOE

 

Part of our client''s mission statement:

we care about our clients, and we are committed to the long-term success of our projects.  We have the privilege of working on a variety of challenging, interesting projects within industries that share our personal commitment to creativity, service, and sustainability.

we care about our clients, and we are committed to the long-term success of our projects.  We have the privilege of working on a variety of challenging, interesting projects within industries that share our personal commitment to creativity, service, and sustainability.

We develop productive long-term relationships with our clients and provide solutions to meet both their immediate and long-term needs.  We are interested and willing to provide client support throughout the operating life of our systems.

 

Bimonthly Activities (Processing Payroll – The Client uses ADP Payroll service):

  1. Collecting and processing timesheets. Our pay periods are the 1st through the 15th and the 16th through the end of the month. 
  2. Prepare timesheet information for entry to the ADP interface.
  3. Process payroll through ADP.
  4. Print, review and file payroll reports from ADP.
  5. Process payroll information in the accounting system.
  6. Send 401k employee and employer contributions online and print/file 401k reports.

Monthly Activities:

  1. Prepare, process, and send invoices.  Senior engineers meet on the 1st or 2nd of the month and prepare instructions on billing for each of the active projects.  Billing also includes processing reimbursable expenses associated with projects.
  2. Bank reconciliation
  3. Update financial information into an excel spreadsheet (maybe we can get away from this when the QuickBooks transition is final)
  4. Make monthly journal entries
  5. Print out monthly reports (a/p, a/r, cash received, checks, payroll, etc) and file them in the accounting binder to close out the month.

Annual Activities:

  1. Prepare new binders for payroll, billing reports, invoices, and accounting activities.
  2. Prepare new files for vendors
  3. Prepare 1099 forms
  4. Gather all accounting information and reports for the CPA
  5. Make year in journal entries per the CPA’s direction
  6. Prepare information for the annual workers'' compensation audit (this is essentially compiling payroll reports and information)
  7. Close out the year in the accounting system and print all annual reports for filing/storage.
  8. Create new boxes for filing away the previous year’s documents and make arrangements for professional shredding for the 8-year-old document boxes.

To find out more about this job. Please call Zanna at 541-389-1505 or email your resume at suzanna.smith@expresspros.com 

 

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Express Office: Bend
61379 South Highway 97
Bend, OR 97702
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