Payroll Specialist


Located in Salem, OR

Salary: $23-$25/hr DOE

Express Employment is looking to hire a Payroll Specialist for a local Non-Profit. The Payroll Specialist maintains the payroll functions, assuring that timesheet data are coded to correct grant and line-item budget(s), that all employees withholding is correct, that payroll runs process properly and employees receive correct pay via check or ACH and that all required payroll records are properly controlled and maintained. Promotes the efficient overall goals and operation of the Fiscal Department.


Schedule: Full-time. M-F; 8am-5pm

Pay: $23-$25/hr. DOE



The requirements listed below are representative of the knowledge, skill, and/or ability required of this position.


  • 2-year certificate from college or technical school, and 3-4 years related experience and/or training in accounting with related studies in business administration, business law, and common computer applications; or equivalent combination of education and experience.
  • The experience must have been progressively responsible and include full-charge responsibility for the payroll function for an entity or for a set of books (for a smaller entity would be acceptable), or for a set of customer accounts, or other responsibility showing mastery of the skills associated with performance of the assigned duties and the ability to problem solve, apply regulations or procedures, notify affected parties appropriately.


  • Candidate must pass a comprehensive background screening prior to employment.
  • Valid driver license and insured vehicle available for use on the job with satisfactory drive record for the past 3 years, or acceptable alternative.
  • This position is subject to a Mandatory COVID-19 Vaccination Policy.



This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

  • Reviews agency timesheets for signature, appropriateness of coding; works with employees and their supervisors if revisions are required.
  • Oversees the input of all agency timesheets into the payroll system.
  • Produces reports at various stages of the payroll process for review and verification by the incumbent and by other staff assigned to review and verify the payroll run. Includes and maintains supporting documentation for each payroll.
  • Conscientiously safeguards all confidential information to include identity information that incumbent receives, uses and maintains as part of the duties of this position to include making other aware of the existence of any confidential information included in reports or supporting documentation that is given to other designated parties for review or approval.
  • Maintains expert knowledge of the agency payroll system and uses this resolve errors or issues with payroll runs, to correct payrolls, and to maintain tax rates, benefit codes and other codes used by the system in the processing of payrolls.
  • Provides information in the form of ad hoc or system reports to directors and others as requested and as approved by the CFO.
  • Works together with HR and other member of Fiscal Services to ensure all employee records are accurate and issues are resolved. This position does not have update employee data, but may become aware of employee moves, name change and withholding updates.
  • Works with appropriate parties in Fiscal Services or HR to ensure records are updated.
  • Processes any garnishments issued to the agency against any active employee.
  • Respond to standard benefit and semi-complex payroll related inquiries from employees.
  • Processes 401(k) related reports to third-party provider.
  • Completes year-end payroll processing.
  • Performs any other tasks as necessary.


Contact us today! Call our office today to apply over the phone (503) 399-1200! Or email us your resume at: *Please add “(Payroll Specialist)” to the subject line of your email.

Express Office: Salem
925 Commercial Street South
Suite 100
Salem, OR 97302
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