Executive Assistant

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Located in Winston-Salem, NC

Salary: 18.00-23.00

We are recruiting for an Executive Assistant that will be part of the Operations team at a local manufacturing and medical research facility.  This position in Evaluation to Hire.  Schedule would be Monday-Friday 8:00am-5:00pm. 

 

Primary Responsibilities and Job Functions:

  • Visitor control – answer phones, door, and sign-in/badge visitors
  • Organize/file for at least 3-5 people, with multiple projects
  • Schedule appointments both within company and external, across time zones
  • Organize meetings
  • Copying/faxing/scanning
  • Composes memos, transcribes notes, researches, and creates presentations
  • Generates reports
  • Prepares and monitors invoices and expense reports. May assist with compiling and developing annual budget and technical papers/reports.
  • Assist with material receipt, storage, and issuance to user departments in support the Supply Chain function as needed.
  • Other duties as assigned.  Necessary training will be provided, as applicable.
  • Knowledgeable of commonly used concepts, practices, and procedures in the pharmaceutical or biotechnology field
  • Maintain meetings and appointment calendar and room availability, as assigned.
  • Prepare PowerPoint or Visio reports and presentations as required.
  • Work with the personnel for scheduling and coordinating travel arrangements.
  • May plan travel for the team
  • Prepare expense reports following travel.
  • Organize lunches for interview process and Team or Site meetings, as needed.

 

Education/Training

HS Diploma or GED

Licenses

N/A

Experience

2-5 years’ experience in an office environment; Exposure to a GMP environment preferred.

Skills/Abilities

Skilled in Microsoft Office software, spreadsheets, and word processing. Strong oral and written skills. Demonstrated track record of being able to work within a team-oriented environment.

 

Other

Professional and courteous demeanor. Strong oral and written skills.

 

 

 

 

 

Please submit resume via e-mail to Shea.smith@expresspros.com  with your application.

Express Office: Winston-Salem
159 Jonestown Road
Winston-Salem, NC 27104
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