Accounts Payable Coordinator


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Located in Utica, NY

Position Summary: The objective of the Accounts Payable Coordinator is to handle and oversee the day-to-day functions of accounts payable and disbursements in the Finance Department. 


Job Duties and Responsibilities include:

  • Preparation and processing of vendor invoices and disbursements in Sage Intacct
  • Backup and review the credit card import coding and processing
  • Submission of credit card payments to various vendors
  • Responsible for processing, allocation, and reconciliation of monthly UPS statement
  • Preparation, processing, and maintenance of check processing functions
  • Responsible for setup, preparation, and upload of ACH files to banking platform
  • Perform setup of vendor information in Sage Intacct
  • Backup for remote deposit processing of cash receipts
  • Communications and relations with vendors
  • Preparation and/or review of applicable procedures and workflow documentation
  • Assist with special projects, tasks, and ad-hoc reports as requested
  • Perform other duties as assigned
  • Complete all required compliance training on an annual basis


Skills and Competencies: (i.e. dependable, self-directed, goal-oriented, ability to effectively communicate complex information, Emergency Management / Disaster Recovery industry knowledge preferred, specific technical programs needed, etc.)

  • Demonstrated integrity and confidentiality
  • Strong interpersonal, analytical, and problem-solving skills
  • Ability to communicate effectively, verbally and in writing
  • Strong attention to detail
  • Ability to multi-task and prioritize is mandatory
  • Possess Accounting Knowledge
  • Possesses strong computer skills with demonstrated proficiency in standard business software packages (e.g., Microsoft Office and Sage Intacct)


Required Education and Experience:

  • Bachelor’s degree in related field of study required (Preferred)
  • Minimum of 3 to 5 years of experience in accounts payable department required
  • Experience with Sage Intacct accounting software (Preferred)


Express Office: Utica/Rome
The Landmarc Building
118 Columbia Street, Suite 103
Utica, NY 13502
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