Administrative Accounting Coordinator


Located in Woodland, WA

Salary: DOE

Express is actively recruiting an Administrative Accounting Coordinator for an established business in Woodland, Washington. This person will work directly with the president of the company. This is a long term, evaluation to hire position and the schedule is Monday - Friday 8 to 5.

The pay is up to $30.00 per hour, DOE.



  • Banking - Enter all cash transaction in banking spreadsheet daily and verify they are correct and balanced with the bank.  Download Visa transaction daily and match to deposits.  Verify all checks and wires are entered.  Enter all ACH payments.  Enter LOC transactions and monitor owed and available.  Budget for check runs.  Monitor cash in versus cash out. 

  • Accounts Payable – Code and enter invoices.  Match PO’s with packing slips and invoices.  Verify pricing and receipts with invoice. Process weekly check runs.  Enter and process wire payments as needed.  Monitor AP Aging.  Do offsets with AR as needed along with any other adjustments.

  • Payroll – Maintain employee records and benefit elections, enter and process payroll.  Complete employee verifications as requested.  Answer employee questions.  Complete garnishment form and withhold & remit.  

  • 401K Benefits – Enter 401k employee withholdings and remit to Principal. Update payroll system and Principal website for changes.  Complete census and 401k reporting as required.

  • Medical/Dental Benefits – Complete employees census for medical and dental renewal. Compare options available during renewal process.  Update and maintain employee coverage for changes.  Look at GL to make sure withheld and payments match up.

  • Inventory – Maintain cycle count worksheet and complete weekly. Try to find inventory prior to adjusting.  Enter transfers or adjustments as needed.  Monitor negative inventory report.  Look into any items that come up with issues. 

  • General Insurance – Complete renewal census if needed.  Maintain the Certificate of coverage and send as requested.  Provide information to Add/delete drivers and make any changes on our policy.

  • Shows – Complete show contracts and process payments.  Coordinate with shipping for booth shipments and payments/credit card info. 

  • Sales/Commissions – Calculate monthly sales commissions and complete monthly sales reports.  Answer any questions they have. 

  • System maintenance and monitoring – Run the system maintenance weekly.  Monitor the mapping and check on items that are not mapping as to why.  Make the necessary adjustments.  Monitor sales and inventory accounts and re-class as needed.  Continue to map in order to have more accurate cost and sales numbers.  Monitor customer service AR Aging. Update pricing in system for all locations and also monitor cost for all locations.

  • Month-End Close – Do GL entries and balance all bank accounts with the bank statements and GL accounts.  Run reports and match up production work orders on the floor to the system.  Verify GL accounts balance with reports.  Review control accounts and re-class if needed.  Monitor the inventory accounts and review GL balances. Prepare monthly reports and send to Bank.  Complete GL entries for payroll and 401k monthly.  Run unrecognized AR & AP reports and make any adjustments needed.  Review financials and make any corrections.  Print financials and compare with budget.  

  • Year end – Gather information for reviewed financials as requested by CPA for taxes.

    Amazon-  Download the payment info and transactions and work with shipping to maintain and  reconcile the amazon account.

  • Website – Download Paypal transactions to match up to AR invoicing, calculate discounts and transfer funds.

  • Safety -  Have a accident report completed for all accidents.  Track if time loss and all documentation for L&I.  Record and keep all accidents info, along with L&I correspondence.  Complete and file 5500 Form with OSHA and post as required. Schedule safety meetings, type up notes and post in back.


  • Strong Microsoft Excel Experience 
  • 3-5 years Experience 


Apply online or at our office:

Express Employment Professionals can help you find the job that is a good fit for your needs and abilities, and you’ll never pay a fee for our services and support.


Our location:

Longview Office

1208 Washington Way, Suite 130 – Longview, WA 98632 (360) 414-1200


Woodland Office

115 Davidson Ave. Suite D, Woodland, WA 98674 (360) 225-0700


Need more information about this Accounting job?

Contact or Felicia Wilde, our Administrative and Professional Recruiter at (360) 414-1200, or by email Please add “Accounting” to the subject line of your email.


About us:

Express Employment Professionals works with job seekers to help find the right job for their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. As one of the leading staffing companies in North America, Washington, and Cowlitz County, we’re ready to help you take the next step in your career.


Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.


In compliance with applicable federal, Washington State and local law, employment decisions are based on business needs, job requirements, and an individual’s qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status. We do not tolerate discrimination or harassment based on any of these characteristics and expect that our employees and associates will cooperate in maintaining an atmosphere free of discrimination and harassment.


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Express Office: Longview
1208 Washington Way
Suite 130
Longview, WA 98632
Apply Now