Administrative Assistant Temple

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Located in Temple, TX

Salary: 12.00/hr.

DUTIES AND RESPONSIBILITIES:

 

  • Interact with the public, residents and employees by answering phones, collecting rent payments, taking work order requests, providing general information, routing people and calls to appropriate personnel, etc

  • Provide administrative support to departments with priority given to projects with deadlines
  • Prepare accurate and timely documents, reports and correspondence, including newsletters, advertisements, resident notices, etc

  • Administer projects and perform specific duties as assigned, such as: 

     Prepare Board packets for distribution and post required public notices in a timely manner

           Maintenance of the website

        Maintain IBS (Information Broadcast System) database, schedule notifications and complete required follow-up

        Maintain adequate inventory of standard office supplies by placing orders, receiving merchandise and putting it                  away using approved procedures

        Generate and submit TML accident reports and perform required follow-up

        Prepare resident surveys for distribution and compile results

  • Maintain accurate databases (resident information, barred list, bad debts, etc.)
  • Assist Administrative Director with organization of meetings and social functions, records management, etc
  • File publications, general correspondence, etc. in the correct location.  Destroy files in accordance with record retention policy.

  • Other duties as required

 

EDUCATION/SKILLS:

  • Employee must be a high school graduate

  • Ability to meet and deal tactfully with the public, residents and employees

  • Computer literate with knowledge of spreadsheet, database and word processing programs

  • Accurately type 40 words per minute
  • Ability to operate general office equipment

 

PHYSICAL REQUIREMENTS:

  • Employee must be able to sustain a fast pace of servicing customers at the counter while continuing to perform normal administrative tasks during busy periods such as rent collection,  sit for extended time periods using the computer and lift up to 20 pounds.

 

OTHER REQUIREMENTS:

  • Employee must possess valid Class C driver’s license and have a driving record which will meet requirements of the client's auto insurance company.

 

  • Employee must protect insurability by driving in such a manner both on and off the job so as not to be found guilty of DWI or have been issued a number of traffic violations which result in cancellation of the employee’s coverage or an increase in rates. Upon such notice the Executive Director may terminate the employee for misconduct related to the job.
  • Employee must not be involved in the unlawful manufacture, distribution, possession, dispensation, or use of a controlled substance. The Executive Director may terminate the employee for these practices.

 

SUPERVISION RECEIVED:

  • Employee is under the direct supervision of the Administrative Director

 

 

Express Office: Temple
200 West Calhoun Avenue
Temple, TX 76501
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