Specialized Recruiting Group of Walla Walla is searching for a Receptionist to join a local law office. They are the point person for the office - for staff, clients, and all others calling or coming in.

Receptionist and Front Office Duties

• Answering the phone, transferring calls, and taking detailed messages (in partnership with the Intake Specialist and the Pre-Litigation Team)
• Evaluating each case for referral or intake (in coordination with the Intake Specialist and the Pre-Litigation Team)
• Scheduling in-person and video conference appointments, scheduling sick time for all staff members in MS Outlook 365, and maintaining the company calendar
• Processing incoming documents, mail, and communications correctly using ScanSnap, Adobe, RingCentral, MS Outlook 365 and Filevine Case Management apps
• Preparing outgoing mail correctly using the Stamps.com app and dropping off mail, and other courier duties as assigned (using your own insured vehicle and tracking mileage for monthly reimbursement)
• Preparing meeting rooms for appointments and straightening up/sanitizing afterward
• Maintaining the front office and copy areas (both upstairs and downstairs) and watering plants
• Opening and closing the office including stocking, refilling, tidying, and sanitizing common areas of the office.
• Inventorying and assisting with ordering and stocking office, cleaning, and breakroom supplies.
• Archiving and purging closed client files, and maintaining the storage room

Requirements:

• Computer skills – must be proficient with Microsoft Office
• Prior administrative or client services experience strongly desired.
• A professional and friendly demeanor.
• Have a keen eye for detail.
• Excellent verbal and written communication skills.

*This client requires that all applicants provide high school and college transcripts along with a writing sample after their initial interview.