FRONT DESK OFFICE ASSISTANT

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Located in Scottsdale, AZ

Salary: $16.50-$17.50 DOE

Position Summary: This individual will be assisting multiple departments on numerous levels while utilizing strong organizational skills and attention to detail to accomplish general office administration and needs. Additionally, responsible for the professional and efficient handling of all income and out-going mail, visitors, telephone calls and messages, and ensure the operation and presentation of a professional office.

 

FLSA Status: Non-Exempt Supervisory Responsibilities: No

 

Job Tasks and Responsibilities

 

? Handle all incoming and outgoing mail ? Receive and sort mail by department (ability to drive to Post Office) ? Mailing out anniversary certificates ? Providing USPS tracking labels ? Provide appropriate postage, oversee postage machine operations ? Receive all incoming and process outgoing UPS & FEDEX deliveries ? Assist with stuffing outgoing accounting envelopes ? Log and Track Certified Mail ? Ensure mail is taken care of in a timely fashion

 

? Weekly Schedule ? Update Weekly schedule as needed

 

? Office Supply Orders ? Review all Staples for all locations/office supply orders, make changes accordingly ? Inventory office & kitchen supplies ? Ordering FTD flowers, (births, funerals), as directed ? Order Name Badges for New Hires

 

? Answer telephone, Screen and Direct calls ? Take and relay messages ? Provide information to callers

 

? Screen visitors prior to unlocking elevator to access our floor ? Notify appropriate staff member of visitors’ arrival ? Direct people to correct destination ? Dealing with queries

 

? General administrative and clerical support ? Maintain conference room calendar schedule

? Tidy and maintain the reception area; mail/lunchroom, as needed ? Work with HRA setting up office decor and clean-up during special events ? Assist with Special projects as needed (Update SOP for Front Office)

 

Key Competencies ? Computer competent, Outlook (calendaring), Excel ? Verbal and written communication skills ? Professional and Neat presentation, Customer service orientation ? High level of Organizational skills and detail oriented ? Work well independently and within a group ? Initiative, Highly Reliable, Proactive, ? Ability to Stay Calm Under Pressure with problem solving skills ? Tolerance for working on multiple projects simultaneously ? Ability to lift 15 – 20 lbs.

 

#1737

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