Administrative Assistant

Top Job

Located in Libertyville, IL

Salary: 25-30./hour

  Administrative Assistant

 

Our client is a local engineering firm committed to delivering high-quality engineering solutions to our clients. We are looking for a detail-oriented and organized Administrative Assistant. This position plays a crucial role in managing day-to-day operations, customer interactions, and supporting projects. Pay is between $25-30/hour based on skills and experience. This is a full time position working between the hours of 8:00am-5:00pm, Monday-Friday.

 

Job Responsibilities:

• Customer Interaction: Serve as the primary point of contact for clients, vendors, and visitors. Manage phone calls, emails, and in-person inquiries with professionalism and promptness.
• Project Administration: Assist owner with administrative tasks including document preparation, scheduling meetings, tracking project timelines, and maintaining organized project files.
• Invoicing & Billing: Prepare, send, and follow up on client invoices. Ensure accurate billing records are maintained.
• Office Management: Order and manage office supplies, maintain a clean and organized workspace, and ensure office equipment is functioning properly.
• Data Entry & Filing: Maintain databases, input project-related data, and organize physical and digital files. Ensure all information is up to date and easily accessible for team members.
• General Administrative Support: Perform other tasks as required, including drafting correspondence, and assisting in various administrative duties to support office efficiency.

Qualifications:

• High school diploma or equivalent; additional education in office administration is a plus.
• Proven experience as an administrative assistant, office assistant, or in a similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Familiarity with invoicing software or accounting programs is an advantage.
• Ability to work independently and collaboratively within a team environment.

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