Plant Administrator (payroll/ A/P, A/R)

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Located in Langley, BC

Salary: $34- $38/ hour plus 4% V P

Express Employment Professionals Surrey/ Langley office’s client located in the Port Kells (201^st -102Ave) area of north Langley is looking for a fulltime Plant Administrator. This position requires knowledge in an array of different areas including but not limited to Payroll, AP/AR, Human Resources, finance, office management and other areas.

 

RESPONSIBILITIES & EXPECTATIONS:

 

Human Resources / Benefits Administration:

·         Prepare and file monthly & annual information including pension contributions and reports

·         Calculate and reconcile taxable benefits amounts

·         Coordinate with benefits broker

·         Prepare annual statements as required, such as T5, pension reports, T4 documents, and other items as needed

·         Track and provide information to employees regarding safety gear, such as eye wear, uniforms, raingear and boots

·         Collective bargaining agreement administration

 

Payroll

·         Run and audit time clock and entries daily

·         Keep track of hours as needed such as banked hours 

·         Reconcile items such as banked hours, ADP bi-weekly reporting, WCB reports and information for EI

·         Calculate vacation rates and provide for HR

·         Calculate and remit pension payments and Health and Welfare amounts to Union monthly

·         Calculate and provide overtime hours to HR

·         Work closely with Corporate Payroll department for processing payroll, issues and compliance

·         Stay up-to-date with payroll regulations (new stats, sick days, changes to Employment Standards, etc.)

·         Properly calculate and issue payroll corrections when needed

·         Track and compare time off request forms with operations team

·         Work with Controller for annual budgeting

·         Tracking compliance with collective bargaining agreement in effect

 

Accounts Payable:

·         Manage PO and non-PO invoices

·         Receive and validate in SRM or SAP

·         Reconcile invoices for accuracy including but not limited to taxes, pricing, and on-time payments

·         Work closely with Corporate AP Team

·         Coordinate with all vendors or carriers to resolve any discrepancies

·         Prepare annual, semi-annually or monthly invoicing or documents needed

·         Request and supply COI's from Marsh Canada to vendors requesting them

·         Calculate and code GST amounts on carrier payments and submit for entry

·         Create journal entries for necessary adjustments of incorrect GST amounts

 

Accounts Receivable:

·         Banking and Other:

o    Prepare daily deposits for entry

o    Confirm any EFT deposits in bank accounts

o    Record all monetary transactions daily including non-customer related transactions

o    Report reconciled cash balances and receipts and expenses to head office monthly

o    Enter and report bag inventory monthly

 

·         Customers:

o    Review customer invoices/debit notes/credit notes for accuracy - pricing, currency and taxes

o    Create files for new customers, ensure accuracy and follow up on invoicing as needed

o    Update customer rate report with any changes (including taxes)

o    Collections - monitor closely and notify customers of late payments

o    Confirm payments match invoices by verifying rates and distribution

 

ATTRIBUTES:

·         Must be able to effectively communicate with customers and company personnel to ensure accurate.

·         Eager to learn and understand new processes.

·         Able to troubleshoot and problem solve.

·         Capable of dealing with constantly changing priorities.

·         Previous SAP experience a plus or other similar business enterprise system.

·         Microsoft Office product proficiency is a necessity.

·         Attention to detail and accuracy.

·         Ability to organize, prioritize and manage time effectively.

·         Availability for weekly, monthly, or yearly reporting/processes.

·         Reliable and independent.

 

PREFFERED EDUCATION:

·         Bachelor’s degree in Business Administration, accounting or equivalent work experience. 

 

REQUIRED EXPERIENCE:

·          Minimum five (5) years’ experience in an office support position with accounting, union payroll and finance experience.

 

Having a Vehicle is a must as the closest transit stop is at least a 20 minute walk

 

This is a Temp to Hire Position for the right Candidate

 

This is a Monday to Friday position with a possible flexible start time

 

Pay range is $34-$38/ Hour

 

If you have the qualifications and experience we are looking please submit your resume to this posting or email it to terry.stewart@expresspros.com

 

 

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