Accounts Payable Specialist

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Located in Dayton, OR

Salary: $24-$26

Accounts Payable Specialist

$24.00 - $26.00/hour

The Accounts Payable Craftsman will be working onsite at a beautiful nursery in Yamhill County and is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments which all require knowledge and competency in accounts payable principles and practices, as well as accuracy and attentiveness to detail.

You will

• Accurately and efficiently perform all accounts payable processes assigned including, but not limited to, receipt of all invoices, sorting, review for approvals, account numbers, monitoring discounts, and payment terms.
• Communicate frequently with outside vendors and internal customers both verbally and written on matters relating to accounts payable transactions.
• Process checks for payment.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Perform monthly balancing and reporting via accrual/month end processes.
• Invoice and credit accounts involved within the accounts payable system.
• Prepare properly authorized and approved invoices for payment by batching and inputting into the Oracle payable system.
• Research and resolve vendor and/or departmental inquiries on invoice related issues.
• Audit vendor invoices for errors, inconsistencies, and special conditions on the invoices and supporting documents.
• Resolve problems and respond to non-routine inquiries relating to accounts payable records, office policies, and operations.
• Positively contribute to a team that is willing and able to execute tasks and responsibilities in an accurate, timely and consistent manner.
• Perform other related duties to benefit the mission of the company as assigned.
• Protect Monrovia’s integrity by keeping information confidential.
• Apply and model the principles of MNQ/Lean Six Sigma in all activities to improve accounts payable processes and ensure continuous utilization and management of Oracle Cloud.

 

Who You Are

• You have basic knowledge of GAAP Principles.
• You have knowledge of Chart of Accounts/General Ledger coding.
• You are familiar with direct expense versus inventory and the importance of this distinction.
• You possess the ability to successfully work in a fast paced, high processing volume environment.
• You understand 3-way matching.
• You can maintain a high level of accuracy and attention to detail.
• You can interpret an invoice (ship to vs bill to, terms, PO etc.)
• You understand accruals, what they mean, why they are important, how you accrue and what for.
• You possess strong verbal and written communication skills.
• You can conduct research and resolve vendor and/or departmental inquiries on invoice related issues.
• You can apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form.
• You can work independently with minimal direction and be able to complete complex accounting assignments. 
• You have a general understanding of payment processes (i.e., what types of payments require attachments)
• You have a strong sense of urgency and accountability.

 

Attributes You Possess for Success

• You are proactive in creating new and improving existing accounting processes and tasks to help the department meet its responsibilities in an accurate, timely, and consistent manner.
• You are a positive role model who is highly motivated, resourceful, and possesses a strong work ethic.
• You are skilled in Microsoft Outlook, Excel, and Word – Oracle familiarity is a plus.
• You are proficient in typing and 10-Key.
• You have 5+ years of full cycle Accounts Payable experience.

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