Accounts Receivable Specialist

Top Job

Located in San Antonio, TX

Salary: $19.00 per hour

 

 

Job Title:  Accounts Receivable Specialist

 

Job Summary:  The Accounts Receivable Specialist at our car dealership is responsible for managing financial transactions related to customer purchases, service invoices, and financing agreements. This role ensures accurate and timely recording of accounts receivable, monitors collections, and supports the finance department in maintaining the dealership''s financial health.

 

Key Responsibilities:

1. Invoicing: Generate invoices for vehicle sales, service appointments, and parts purchases accurately and in compliance with dealership and manufacturer guidelines.

2. Payment Processing: Record and process customer payments, including cash, credit card transactions, and financing agreements, ensuring all payments are properly applied.

3. Financing Agreements: Manage financing agreements, including loan payments, lease contracts, and extended warranties, tracking due dates and collections.

4. Collections: Monitor and follow up on overdue accounts, contacting customers to arrange payment plans, negotiate settlements, and resolve billing discrepancies.

5. Reconciliation: Reconcile accounts receivable records with sales and service transactions, addressing any discrepancies promptly.

6. Trade-In Processing: Handle trade-in vehicle transactions, ensuring accurate valuation and documentation, and process any outstanding balances.

7. Account Maintenance: Maintain customer accounts, updating contact information and ensuring accurate records of purchases, payments, and financing agreements.

8. Warranty Claims: Assist in processing warranty claims, verifying eligibility, and coordinating with manufacturers and service departments for reimbursement.

9. Reporting: Prepare regular reports on accounts receivable status, aging reports, and collections efforts for dealership management.

10. Customer Communication: Communicate with customers professionally and courteously regarding billing inquiries, payment arrangements, and account updates.

11. Compliance: Ensure compliance with dealership policies, industry regulations, and accounting standards.

12. Cash Handling: Safeguard and accurately record all cash transactions, maintaining cash controls and security measures.

13. Team Collaboration: Collaborate with the finance department, sales, service, and administrative teams to resolve customer issues and address billing or financing-related concerns.

Qualifications:

• High school diploma or equivalent (Bachelor''s degree in finance or related field may be preferred).
• Previous experience in automotive dealership accounting, preferably in accounts receivable.
• Familiarity with automotive financing processes and dealership software systems.
• Strong understanding of accounting principles and practices.
• Proficiency in Microsoft Excel and accounting software.
• Excellent communication and interpersonal skills.
• Attention to detail, accuracy, and the ability to work under pressure.
• Problem-solving and analytical abilities.
• Knowledge of automotive financing and warranty procedures (may be required for more senior positions).
• We are seeking 1-3 years'' experience with Accounts Receivable

 

Duties will include:

 

Contacting customers for new customer setup, review applications, obtain credit references, research accts, dealership AR experience a plus, training given on Reynolds and Reynolds, code and post customer check and EFT payments.  Answer emails, phone calls from service, parts and body shop to assist with research and issues.

• Maintain precise records of all incoming payments
• Review cash sheet for money received to be posted by A/R
• Research, code and post customer check and EFT payments
• Answer emails and phone calls from customers regarding account questions or invoice requests
• Answer emails and phone calls from service, parts and body shop from all stores to assist with research and issue resolution
• Handle NSF check processing which includes recording it, notifying the stores and escalating if necessary.
• Print and mail A/R statements on a monthly basis
• Maintain master file of Texas Sales and use Tax Resale Certificates

 

Pay: $18.00 - $19.00 an hour depending on experience  

 

Schedule: Monday - Friday 8:30-5:30pm

 

Benefits:

Medical 

Dental

401K 

Apply Now