Executive Assistant

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Located in Waukegan, IL

We are seeking a highly organized and detail-oriented Bilingual Executive Assistant for a confidential organization in Waukegan. The ideal candidate will provide administrative assistance and ensure the smooth operation of the office

Responsibilities:

- Manage executive calendars, including scheduling meetings and appointments

- Coordinate travel arrangements and prepare detailed itineraries

- Prepare and edit correspondence, communications, presentations, and other documents

- Perform clerical duties such as filing, typing, copying, binding, scanning, etc.

- Assist in preparing reports and maintaining databases

- Handle incoming calls and emails, prioritizing correspondence

- Provide executive administrative support as needed

- Maintain office supplies inventory and anticipate office needs

*Experience*

- 5+ years of Proven experience as an executive assistant or similar role

- Proficient in computer literacy with expertise in Google Suite, DocuSign, QuickBooks, etc.

- Strong organizational skills with the ability to multitask

- Excellent verbal and written communication skills

- Ability to work independently with minimal supervision

- Previous experience in an office setting or related field is preferred

 

If you are a proactive individual with exceptional organizational skills and a passion for supporting senior management, we invite you to apply for this exciting opportunity as our Executive Assistant.

Spanish and English written and verbal are a requirement of this position. 

Hours: 8a-5p Mon-Friday

This is an evaluation to hire position

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