Shipping Coordinator

Located in Mattoon, IL

Summary

The Shipping Coordinator will be responsible for assisting the Warehouse Manager with the daily transportation support, including organizing and processing shipping orders, routing shipments, scheduling carriers, entering shipping information and utilizing scanning software to scan shipping documents daily. This position has a high degree of interaction with employees in Corporate Customer Service, Traffic and Purchasing, Warehouse, and MIS departments. This position also has a high degree of interaction with the transportation companies on a daily basis.  The hours will be 11am-7:30pm Monday – Friday.

Responsibilities

• Actively pursues continuous improvement in a team environment while ensuring you contribute positively to providing total customer satisfaction while improving the environment. Participates in Scanned Physical Inventories as needed.
• Receives, organizes and enters shipping orders in software program and mainframe network.
• Ensures all documentation for shipments are in order including proforma invoices, commercial invoices, certificate of origin, and NAFTA.
• Responsible for monitoring stock availability for orders holding for stock.
• Release orders based on FIFO inventory
• Schedules pick-up of freight and notifies carrier of pick-up date.
• Completes Federal Express, DHL and UPS shipping labels and notifies them when pick-up is needed.
• Inspection of outgoing orders to ensure accuracy. Including LTL, Grainger, Uline, etc.
• Obtains freight quotes as needed for shipments while ensuring customer specific requirements are met.
• Uses vendor portal websites to route orders following customer specific requirements. i.e. Grainger and Amazon
• Maintains all updated routing guides.
• Traces any shipments at request of Customer Service Department.
• Provides information related to orders, changes, and status of delivery to management, corporate customer services, etc.
• Maintains records and files related to own work. Organizes records and work efforts to assure timely accomplishment of tasks.
• Initiate invoicing of customer orders which includes review of orders shipped sending of the ASN’s and releasing the invoices for distribution.
• Enters billing (PRO#’s and small parcel charges) information into system (for freight charges)
• Maintains administration functions (filing) as it pertains to Visual Management.
• Performs other duties as assigned.

Requirements

• High school graduate or equivalent. A.S. degree preferred.
• Minimum 2 years Warehouse/Distribution Center experience preferred.
• Knowledge of international and domestic shipping requirements & regulations.
• Proficient in Microsoft Office required. MAPICS and BOSS experience preferred.
• Basic mathematical skills required.
• Ability to organize, set priorities, meet deadlines and perform multi-tasks.
• Excellent communication and interpersonal skills.
• This job uses a telephone, computer, calculator, phone, fax machine, copier and scanner.

Physical Demands

Rarely pushes, pulls, reclines, crouches, kneels, twists, climbs, balances, crawls, reaches horizontally, below the waist, above the shoulder, or uses manual dexterity. Occasionally lifts, carries, stands, and squats.  Frequently sits and walks.

Working Conditions

Rarely deals with low temperature, high temperature, wetness, slippery surfaces, moving objects, vibration, confined spaces, high elevation, oil, explosives, electrical hazards, toxic conditions, low humidity, high humidity, chemical irritants, or odors. Occasionally deals with the outside.  Frequently deals with the inside and noise.

 

Express Employment Professionals offers a full benefits package to all our associates.

 

OUR MEDICAL PLAN INCLUDES:

Doctor, hospital, and prescription benefits
Preventative wellness benefits
No co-pays or deductibles
No pre-existing conditions
PPO network discounts

 

OUR ASSOCIATES HAVE ACCESS TO:

Dental, life, and vision insurance
401(k) retirement plan
Holiday pay
National retailer discounts

 

CONFIDENTIAL INTERVIEWS

NEVER A FEE

 

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