Executive Assistant

Top Job

Located in New Lisbon, WI

Salary: $20+/hr

Express Employment Professionals has partnered with a manufacturing company in the area and we are searching for an Executive Assistant to join their team.  This position will support the President and Leadership Team on an administrative level to ensure all interactions between the organization and others is positive and productive.  Excellent communication skills are a must!  This is a full time role with opportunities to grow.

 

Hours: Monday – Friday from 7:30am to 4pm

Wage: $20+/hr based on experience

 

Job Duties:

• Professional presence as the first point of contact greeting visitors, checking in visitors and directing to appropriate parties
• Screening front desk phones and directing calls to appropriate parties
• Provides excellent customer service and administrative support to the organization
• AR Payment Application (Applying Customer payments to outstanding invoices)
• Open, Sort, Distribute Mail
• Check distribution (stuff checks into envelopes and mail)
• Financial Audit Support (pulling information)
• Reporting
• Certificate of Insurances
• Epicor ECM imaging (Formerly Docstar)
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Create and maintain filing system, both electronic and physical
• Maintain fleet vehicle maintenance records and schedule maintenance and vehicles as needed
• Assist with payroll processing
• Secures hotel reservations for Leadership team, visiting customers or potential recruitment candidates as requested
• Coordinates catered lunches, snacks for meetings and employee engagement activities
• Provides administrative support to the Leadership team as requested, including presentations, meeting preparation, and other duties as needed
• Secures reservations of off-site locations for meetings
• Acts as notary public for company

 

Qualifications:

 

• Requires education generally equivalent to an Associate degree or related experience.
• 3 to 5 years of Executive administrative support experience.
• Requires mathematical skills that require the ability to add, subtract, multiply and divide.
• Requires a strong knowledge of Microsoft Office applications, including Excel, Outlook and Word.
• Requires effective oral and written communications skills to interact with all employee levels within the company.
• Adhere to all safety policies and procedures.
• Excellent interpersonal skills
• Organizational and prioritization skills
• Team perspective
• Superior customer service skills

 

Apply Now