Administrative Assistant to PM

Located in Fort Myers, FL

Salary: $20-22/hr

The Property Management Coordinator is responsible for overseeing various administrative and operational tasks to ensure the smooth running of property management activities. This role involves scheduling inspections, coordinating with vendors, handling tenant communications, and maintaining comprehensive records.

 

Key Responsibilities:

• Arrange all annual and bi-monthly safety and fire inspections to ensure compliance with regulations.
• Schedule and manage vendor appointments for property projects, ensuring timely and efficient service.
• Take detailed notes and prepare minutes for meetings to document discussions and decisions.
• Send certified mail notices to vendors regarding the cancellation of services, ensuring proper documentation.
• Draft and finalize service agreements for new vendors and projects, ensuring clear terms and conditions.
• Set up and maintain new tenant files, ensuring all necessary documentation is complete and accurate.
• Prepare and send notices to tenants concerning inspections, violations, vendor activities, and other relevant updates.
• Follow up with vendors to obtain proposals and ensure timely responses to service requests.
• Gather pricing information to assist in creating and updating property management budgets.
• Coordinate with maintenance personnel to schedule meetings with vendors for project execution.

Requirements:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with discretion.
• Previous experience in property management or a similar administrative role is preferred.

Send your resume directly to Citlali.Fuentes@expresspros.com for immediate review! Or call the office at 239-277-9675 to learn more.

 

About Express Employment Professionals:

Express can help you find the type of job that is a perfect fit for your needs and abilities, and you’ll never pay a fee for our services and support; we are a Human Resources Solution company assisting business in finding top talent. Express can place you in a wide range of niche industries including Administrative, Professional, Medical, and Commercial positions. We are able to fill these needs through direct hire and contract opportunities. In 2023 we put over 2500 people to work in the Lee County Area. Let us help you today! Learn more about our local office at our website: https://www.expresspros.com/FtMyersFL/

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