Training Event Coordinator

Located in Olympia, WA

Salary: $24-$27/hr DOE

Express is now hiring for a Training Event Coordinator at a local non-profit based out of Olympia, WA. This is a Direct Hire opportunity. The compensation for this position will start at $24-$27/hr DOE. This company offers a benefits package to include 2 weeks PTO, 12 Sick Days, 11 paid Holidays, Medical/Dental/Vision and a retirement savings plan with employer match!

 

Job Duties: The Training Event Coordinator is responsible for assisting with the organization's training and workforce development activities, including conferences, workshops, legislative forums, speakers bureau, webinars, therapeutic justice development, and other training programs for the organization and its partners across the country. They will create and implement a system for promoting interest in training for a variety of audiences – including training for treatment providers and responsible gaming training for gaming industry employees. The Training Event Coordinator must understand the organization's mission, vision, goals, and purpose and will represent programs to clients, participants, and/or members of the public, and perform specialized duties in support of program activities.

• Assist Director and Event Manager consultant with meeting/conference site search, hotel RFP preparation/distribution, speaker/vendor contract negotiations, exhibitor needs, budget tracking, organizing/archiving meeting data/files, onsite facility and logistical management, catering and audio-visual coordination, onsite staffing, conference/meeting materials development, invoice/fee reconciliation, and post-conference evaluation for multiple events.
• Oversee Continuing Education applications and requirements.
• In partnership with the Prevention and Community Engagement Specialist, Responsible Gaming Consultant, and other organization Staff and Board members, develop Legislative Forums and advocacy programs for problem and responsible gambling.
• Recruit and oversee the work assignments for any volunteers assisting with Training Events/Workshops.
• Expected to be onsite for the entire training event, conference, or workshop to oversee set-up, signage, audio/visual needs, and to troubleshoot any issues that may arise – Work hours and schedule to vary depending on training event.
• Recommend and create solutions and/or changes to existing programs to improve the effectiveness of training.
• Perform other related duties as required or assigned to contribute to the overall success of the Council in meeting the needs of our constituents and partners.
• Use platforms for creation of meeting registration sites
• Work collaboratively with all stakeholders and partners to provide professional learning opportunities
• Analyze education and training needs of the organization and Partners; identify workshops, webinars, conferences and other offerings that meet these needs.

 

Required Knowledge & Skills:

• Flexibility and strong interpersonal skills to work effectively with and meet the needs of diverse groups
• Demonstrated experience in providing successful training programs
• General knowledge of hotel operations, meeting facilities, caterers/food service functions, and transportation services is helpful
• Experience scheduling travel arrangements in and out of state
• Knowledge of instructional design tools including learning management systems and virtual meeting/webinar platforms
• Skill in the use of social media to encourage participation
• Direct work in special event or conference planning
• Ability to multi-task several projects at one time in a fast-paced environment with flexibility to adapt to quickly changing priorities
• Strong organization and project management skills
• Strong problem-solving skills
• Strong communication skills
• Establishing and maintaining effective working relationships with staff, community organizations, businesses, the media, government and industry members, and the general public
• Attention to detail and high level of accuracy
• Able to work in a dynamic, team-oriented environment as well as to work independently and be self-directed
• Respond to sensitive matters and/or situations with discretion, tact, and confidentiality

Job Requirements:

• Bachelor’s degree preferably in marketing, public relations, hospitality management, business, or communications.
• 2 years of experience in planning meetings/conferences or training programs or equivalent combination of education, training, and experience.
• Must be detail-oriented, organized, energetic, hard-working, articulate, and have strong communication skills.
• The ideal candidate must demonstrate the ability to multi-task and be responsive to customer needs.
• Proficient in Microsoft Office Suite, extensive knowledge of Excel and PowerPoint, and enjoy learning and using new technologies.
• Must possess a valid Washington Driver’s License.
• Some travel (30%-50%) is required in and out of state, as is attendance at both daytime and evening functions to oversee all aspects of the conferences, workshops, meetings, etc. and to ensure that quality service is provided.
• Subject to sitting, standing, walking, bending, reaching, and lifting of objects up to 35 pounds.

 

How to Apply:

• Email your resume to: Katrina.Bryant@ExpressPros.com 

 

 

Express Employment Professionals offers benefits including Medical Benefits that meet ACA Requirements, Washington Paid Sick Leave & Holiday Pay for full time employees (after working 500 hours and averaging at least 35hrs/wk excluding overtime).

 

Apply Now