Payroll/HR Admin.

Located in Medford, OR

Salary: 22.00

We are actively looking for a full time Payroll/HR Amin for a wonderful non-profit in Medford.  

Objective and Purpose:

The Payroll/HR Admin will process Payroll and provide HR related support. The Payroll/HR Admin is responsible for accurately and efficiently processing all payrolls according to policy with minimal supervision.

 The Payroll/HR Admin performs a variety of routine and complex tasks in support of the HR department in the areas of payroll, time and attendance, sick time, and leave requests as well as the associated reconciliations and analysis, journal entries, correcting inaccuracies, and proposing changes to improve internal controls, processes or improve efficiencies, and workflows. The position is also responsible for processing payroll accurately on a semi-monthly basis. The Payroll/HR Admin is expected to accomplish routine tasks independently and to handle non-routine responsibilities with some supervision and instruction from the HR Director

Preferred Qualifications: 

High School diploma or equivalent (GED). Higher Education coursework in accounting is preferred.

• Two to five years of experience processing payroll using computerized accounting or web-based payroll systems.
• Proven knowledge of Generally Accepted Accounting Principles and Payroll practices.
• Experience in entering data into complex database systems and computerized accounting and web-based payroll systems.
• Knowledge of wage and hour law, time and attendance, sick time law, and leave laws as it pertains to the processing of payroll.
• Ability to pay attention to details and perform with a high degree of accuracy.
• Exhibit basic knowledge of computer skills including, Microsoft Office with an emphasis on Excel, Google products, and QuickBooks. Experience with the ADP Workforce Now system is preferred.
• Experience with web-based payroll systems.
• Experience with Non-Profits and how wages are billed to grants is a plus.

• Exhibit discipline for personal time management and record-keeping.

 Knowledge, Skills & Abilities:

• Excellent clerical skills in typing/word processing, spreadsheets, filing, ten-key by touch and operating modern office equipment.

• Intermediate to advanced experience with Microsoft Office Suite, specifically Excel.
• Must be able to analyze and evaluate technical payroll activities and detailed computations by understanding federal and state laws.
• Must understand how differentials work for shifts and other circumstances.
• Must possess significant knowledge of payroll processes and procedures, regulations including wage and hour laws, benefit compliance and taxability, payroll tax laws, and reporting requirements, such as, but not limited to, knowledge of FICA and Medicare rates; tax consequences of retirement and Section 125 deductions; Oregon’s transit tax requirements and reporting; ACA reporting; workers’ compensation wages and reporting; and which types of wages are subject to which types of taxes.
• Must possess strong attention to detail, strong organizational skills, and the ability to accurately record and provide documentation.
• Communicate effectively both in-person and in writing, including the ability to develop, maintain and implement written procedures.
• Excellent customer service skills.
• Ability to resolve disputes with coworkers, internal and external customers; maintain composure and deal tactfully with the public.
• Respond promptly to coworkers, internal and external customer’s needs, solicit feedback to improve service, respond to requests for service and assistance.
• Strong organizational and time management skills with the ability to prioritize and learn multiple responsibilities; ability to work accurately and quickly.
• Ability to work with regular interruptions, and perform duties independently.
• Ability to consistently meet required deadlines.
• Ability to exercise independent judgment on routine and non-routine matters, identifying problems and making suggestions for improvements.
• Maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
• Ability to interpret and apply Federal, State and local laws, administrative rules, guidelines, policies, codes, ordinances and technical principles relative to area of responsibility.
• Ability to get along well with coworkers and the public, and maintain effective work relationships.

 Essential Functions: (may include all of the following)

• The Payroll/HR Admin is responsible for accurately and efficiently processing all payrolls according to policy with minimal supervision.
• Receive, calculate and process garnishments.
• Collect required data to process new hires, re-hires, transfers and terminations.
• Run data retrieval and calculation processes.
• Import and export payroll and payroll tax data between ADP and Excel and QuickBooks systems.
• Run and review required reports from QuickBooks and ADP systems and audit for accuracy.
• Review payroll register for accuracy.
• Identify and fix any missing data or incorrect calculations.
• Scan all required payroll documents and reports.
• Collect employee time and attendance data, including locations worked, and enter and/or prepare information to be entered into the payroll system.

 Payroll, HR, and HRIS system duties:

• Manages the configuration, maintenance, modification, operation, and implementation of the ADP payroll and HRIS modules
• Identifies and resolves ongoing functional and technical issues
• Coordinates configures, maintains, and tests system modifications
• Identifies and recommends system enhancements to improve internal controls, workflows, and efficiencies, and to be in compliance with federal and state wage and hour laws and regulations.
• Audits, develops, defines, maintains, modifies, and prorates payroll time entries, including deduction and benefit codes to facilitate payroll processing and reporting to internal and external parties.
• Coordinates and responds to department representatives and employees concerning data entry and questions related to semi-monthly payroll processing.
• Enters and reviews for accuracy all payroll system changes arising from policies or process improvements, including hours and scheduling codes, benefit codes, accrual codes, pre- and post-tax deduction codes, and tax rate tables.
• Prepares and distributes payroll checks and coordinates direct deposit electronic funds transfers and notices per state time requirements.
• Reconciles payroll registers and other payroll-related general ledger accounts; processes payment backup paperwork for deductions, payroll taxes, and paid benefits.
• Issues manual checks for separations, retirements, and approved draws.
• Prepares and submits payments for employee benefit payments to applicable vendors.
• Prepares and inputs all journal entries related to payroll processing.
• Researches, responds to, analyzes, and resolves various employee, department, and management inquiries and/or complaints related to payroll processing.
• Compiles information for payroll tax reporting on a quarterly and annual basis, and completes General Ledger fiscal year-end payroll system reconciliation.
• Reconciles workers'' compensation wages to quarterly federal tax reports in preparation for workers'' compensation audits.
• Updates and reconciles benefit election forms to employee''s payroll records and to associated payroll registers; uploads bi-weekly contribution files for benefits and deductions to third-party vendors.
• Provides backup to other areas of responsibility within the department.
• Regular attendance.
• Performs other duties as assigned.

 

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