Assistant - Electrical Company

Top Job

Located in Sacramento, CA

Salary: 21.00-23.00

Job Title: Office Assistant

Company Overview

A leading electrical company dedicated to providing top-quality services to our clients. We specialize in a wide range of electrical solutions, from residential to commercial projects, and pride ourselves on our exceptional customer service and skilled workforce.

Job Summary

We are seeking a highly organized and efficient Assistant to join our team. The ideal candidate will have experience in construction service scheduling or dispatch, a strong clerical background, and preferred experience in bookkeeping, accounts payable (AP), and accounts receivable (AR). The Assistant will be responsible for communicating with customers, managing work orders, data entry, and various administrative tasks.

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Key Responsibilities

1. Customer Communication
• Serve as the first point of contact for customers.
• Respond to customer inquiries via phone and email.
• Provide updates and follow-up on submitted work orders.
2. Work Order Management
• Receive and process work orders.
• Submit work orders into Foundation software.
• Track and monitor the status of work orders.
• Follow up with customers on their submitted work orders to ensure satisfaction and completion.
3. Data Entry and Job Creation
• Accurately enter data into the company’s systems.
• Create new job entries in the database.
• Maintain organized records of all jobs and work orders.
4. Accounts Payable and Accounts Receivable Duties
• Assist with AP and AR processes including job costing.
• Ensure timely and accurate processing of invoices and payments.
• Reconcile accounts and resolve discrepancies as needed.
5. Administrative Support
• Provide general clerical support to the team.
• Assist with scheduling and dispatching service calls.
• Prepare and distribute reports as required.
• Perform other administrative duties as assigned. .

Qualifications

• Experience:
• Required at least 2 years of experience in construction (service scheduling or dispatch).
• Preferred: Experience in bookkeeping, AP, and AR.
• Skills:
• Proficiency in clerical tasks and office administration.
• Excellent communication and customer service skills.
• Strong organizational and time management abilities.
• Proficient in using Foundation software or similar platforms.
• Competent in Microsoft Office Suite (Word, Excel, Outlook).
• Education:
• High school diploma or equivalent required.
• Additional coursework or certification in office administration, bookkeeping, or related fields is a plus.

Work Environment

• This position operates in an office environment, this is a 100% in office (no remote).

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