Administrative Assistant

Located in Orange, TX

Salary: 18-24

Job Title: Administrative Assistant

 

Job Summary: We are seeking a competent and reliable Administrative Assistant to support our team and ensure the smooth operation of our office. The ideal candidate will have excellent organizational and communication skills, attention to detail, and the ability to multitask effectively. As an Administrative Assistant, you will undertake a variety of administrative tasks to assist in daily office operations, coordinate schedules, handle correspondence, and provide general support to staff members.

 

Responsibilities:

1. Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes organizing files, managing documents, scheduling appointments, and maintaining office supplies.
2. Correspondence: Manage incoming and outgoing correspondence, including emails, letters, and phone calls. Handle inquiries and redirect them when necessary.
3. Calendar Management: Maintain and coordinate schedules for meetings, appointments, and events. Arrange travel and accommodations as needed.
4. Data Entry: Accurately input data into various systems and databases. Ensure data integrity and confidentiality.
5. Document Preparation: Prepare and format documents, reports, presentations, and spreadsheets. Proofread for accuracy and completeness.
6. Record Keeping: Maintain and update records, databases, and filing systems. Ensure information is organized and easily accessible.
7. Meeting Support: Assist in preparing meeting agendas, materials, and presentations. Take meeting minutes and distribute them to attendees.
8. Office Coordination: Coordinate office activities and operations to ensure efficiency and compliance with company policies. Address any office-related issues or concerns.
9. Customer Service: Provide excellent customer service to clients, visitors, and colleagues. Handle inquiries and requests in a professional and timely manner.
10. Other Duties: Perform other administrative tasks and responsibilities as assigned by management.

Requirements:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.

Preferred Qualifications:

• Experience with office management software (e.g., Microsoft Office 365, Google Workspace).
• Knowledge of basic accounting principles.
• Familiarity with document management systems.
• Previous experience in a similar industry or field.

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