Administrative Assistant

Located in Medford, OR

Salary: $18

Administrative Assistant

This position is responsible for office, client, and staff administrative tasks. The

Administrative Assistant will take lead to ensure a welcoming, clean, and organized office to all visitors. 

• Greet customers and visitors in person, on the phone and electronically. Direct clients to the appropriate staff member.
• Monitor calendars, schedule meetings, and send out invites to all attendees.
• Oversee and perform clerical tasks, such as sorting and sending mail.
• Maintain office supplies inventory, order new materials and/or purchase at store as needed.
• Maintain accurate up-to-date client files.
• Complete and deliver bank deposits.
• Document and communicate all client documents drop-offs.
• Process taxes for record keeping and client pick up.
• Collect and process client payments. Record payment information in company software.
• Communicate office needs and concerns to Human Resources.
• Maintain a high sense of confidentiality.
• Track and record time on a daily basis - Chargeable/Non Chargeable.
• Other duties as assigned.

Receptionist

• Greet customers and visitors in person, on the phone and electronically. Direct clients to the appropriate staff member.
• Monitor calendars, schedule meetings, and send out invites to all attendees.
• Oversee and perform clerical tasks, such as sorting and sending mail.
• Maintain office supplies inventory, order new materials and/or purchase at store as needed.
• Communicate office needs and concerns to Human Resources.
• Maintain a high sense of confidentiality.
• Track and record time on a daily basis - Chargeable/Non Chargeable.
• Other duties as assigned.
• Responsible for locking the office at the end of the day.

 

 

 

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