Office Manager Assistant - Part Time

Located in Medford, OR

Salary: $19.00

We are currently seeking a highly organized and proactive Office Manager Assistant to support the daily operations and ensure a smooth and efficient work environment for our Client Company in the Medford, OR area.

 

Job Summary: The Office Manager Assistant will support the Office Manager in overseeing the daily operations of the office. This role involves a variety of administrative and clerical tasks, requiring excellent organizational and communication skills, and the ability to multitask effectively. The ideal candidate is detail-oriented, professional, and capable of working collaboratively with various departments.

 

Key Responsibilities:

• Assist the Office Manager in planning and coordinating office operations and procedures.
• Manage incoming and outgoing correspondence, including emails, phone calls, mail, bank reconciliations, and rents collected.
• Maintain office supplies inventory and place orders when necessary.
• Organize and schedule meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Coordinate office maintenance and repairs with relevant vendors.
• Support the onboarding process for new employees, including setting up workstations and providing necessary materials.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Assist in organizing company events, meetings, and conferences.
• Perform general clerical duties such as filing, photocopying, and scanning.
• Provide administrative support to other departments as needed.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience as an office assistant or in a similar administrative role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), QuickBooks, Google Docs, and office management software.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.

Preferred Qualifications:

• Previous experience in office management or administration.
• Familiarity with basic accounting and bookkeeping principles.
• Knowledge of office equipment and troubleshooting.

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