Office Assistant - Part Time

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Located in White Bear Lake, MN

Salary: $22

Location: East Metro Area

Position: Office Assistant (Part-Time)

Hours: Monday through Thursday, 8:00 AM - 5:00 PM

Pay: $22 per hour

Overview: We are seeking a motivated and detail-oriented Office Assistant with experience in Accounts Payable (AP) and Accounts Receivable (AR) to join our engineering company. This part-time position plays a crucial role in ensuring the smooth operation of our front office, providing exceptional service to our clients, suppliers, and team members.

Key Responsibilities:

1. Accounts Payable (AP):

   • Process and verify invoices for accuracy and proper authorization.
   • Prepare and issue payments to vendors.
   • Reconcile AP transactions and resolve discrepancies.

2. Accounts Receivable (AR):

   • Generate and send invoices to clients.
   • Track and follow up on outstanding payments.
   • Record and reconcile AR transactions.

3. Reception Duties:

   • Answer incoming calls and route them to the appropriate individuals.
   • Serve as the first point of contact for visitors, including suppliers and customers.
   • Maintain a welcoming and professional front desk area.

4. Mail Management:

   • Sort and distribute incoming mail.
   • Prepare outgoing mail and packages.

5. HR Support:

   • Provide backup support for HR functions when the Accountant/HR personnel are on vacation.
   • Assist with basic HR tasks as needed.

6. Additional Responsibilities:

   • Perform other duties as assigned to support the office and team operations.
   • Collaborate with team members to ensure efficiency and effectiveness in office procedures.

Qualifications:

• Experience:

  • Proven experience in Accounts Payable and Accounts Receivable.
  • Previous experience in an office administrative role, preferably in an engineering or similar environment.

• Skills:

  • Excellent organizational and multitasking abilities.
  • Strong communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with accounting software and office equipment.

• Attributes:

  • Detail-oriented and reliable.
  • Ability to work independently and as part of a team.
  • Professional demeanor with a positive attitude.   

 We are an equal opportunity employer and welcome applications from all qualified individuals. Join our team and contribute to the success of our innovative engineering projects while enjoying a supportive and dynamic work environment.

Apply Now