Operations Assistant

Top Job

Located in Vancouver, WA

Salary: $25 - $26 per hour DOE

A well-regarded & established construction company is seeking an experienced Operations Assistant to join their team. This is a great temp to hire opportunity with a company that values employee growth and retention. This position will directly support the Commercial Mechanical Vice President.

Pay: $25 - $26 per hour DOE

Schedule: Monday - Friday, 8am - 5pm

Temp to hire. Fully onsite (no opportunity for remote)

Summary:

The Operations Assistant provides high-level administrative support to the Commercial Mechanical Vice President and will act as the point of contact among the VP, management, employees, customers, and other external partners. This Position also supports other executives and leadership when needed. This person will manage information flow in a timely and accurate manner. This position is FLSA Non-Exempt and reports directly to the Vice President.

Key Metrics:
• Projects and tasks are completed by deadlines
• Key stakeholders are continually appraised on project status
• Expectations of key stakeholders are met

What You Will Be Doing:
• Administrative support for the company’s Vice President
• Manages Vice President’s schedule and acts as liaison
• Prepares information and research, including meeting minutes & note-taking
• Creating PowerPoint presentations
• Formatting documents
• Assisting with the preparation of estimating database using historical data
• Organizing School of Construction
• Handles confidential information such as executive reports; organizes and maintains files
• Manages correspondence, signatures & authorization requests
• Manages expense reimbursement process, reconciles corporate credit card & receipts
• Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed
• Plans/organizes and implements events such as training, meetings, business luncheons, or customer dinners
• Other tasks as requested

Relationships:
• Maintain proactive and positive relationships with:
o Coworkers
o Customer Representatives
o Vendors, Suppliers and Subcontractors

Competencies:
• Optimizes Work Processes
• Highly Organized
• Action Oriented
• Situational Adaptability
• Integrity and Trust
• Business Knowledge
• Self-Motivated

 

Desired Skills & Experience:

Education/Experience:
• Bachelor’s degree in business administration or a related field is preferred
• Minimum five years prior experience in senior to executive-level administrative support
• Must have a valid driver's license

Technical Expertise:
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook); scheduling appointments/updating calendars a must
• Competent knowledge using Access, Publisher, and Visio. Experience using Bluebeam preferred
• Advanced skills using Adobe Acrobat Professional and photo editing revision software

Attributes:
• Comfortable in a fast-paced environment juggling multiple tasks and projects
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Excellent written and verbal communication skills with high attention to detail
• Excellent time management and prioritization skills
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Comfortable in both a leadership and team-player role
• Demonstrated ability to uphold confidentiality and professionalism

Physical Requirements:
The physical requirements described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The employee must frequently lift and/or move up to 10 pounds and occasionally move up to 25 pounds
• Specific vision abilities required by this job include Close vision and Distance vision
• While performing the duties of this Job, the employee is regularly required to talk or hear
• The employee is frequently required to sit; walk; stand and use hands to finger, handle, or feel
• The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel or crouch
• Ability to drive an automobile and a valid driver’s license

 

Associate Benefits:

• Referral bonuses ($25 per employee referred after 80 hours worked).
• Medical plan.
• Dental plan.
• Vision/eyewear plan.
• Prescription drug reimbursement.
• Short-term disability.
• Direct deposit.
• Sick pay.
• 401(k) retirement savings plan.
• Life insurance.

 

Application Process: Apply online or visit our office at:

 

Express Employment Professionals

2612 Northeast 114th Avenue Suite 2 Vancouver, WA 98684

Apply Now