Bilingual Administrative Assistant

Top Job

Located in Houston, TX

Salary: $20.26

Bilingual Administrative Assistant

POSITION SUMMARY
Process inventory, company funds cash application for invoices and open accounts receivable balances prepares invoices, issue customer statements. Support Office Administrators with duties for office equipment, warehouse, industrial power equipment and private fleet.

 

ESSENTIAL JOB FUNCTIONS Percentage of time Description

30% Process accounts payable and expense reimbursements funds including but not limited to checks and money orders; review cost and inventory accuracy between SAP and High Jump systems; ensure accuracy of funds applications in collaboration with Accounts Receivable; follow up with customer statements and sales team

30% Prepare invoices; submit customer claims; enter credit memos, promotions and open deductions; issue bill back credit; book adjustments in SAP; assists in conversion of customers to lockbox/ACH payments

30% Process inventory and company funds including but not limited to route settlement and petty cash; reconcile petty cash expenditures

5% Follow up to ensure fix asset paperwork is up; provide fix asset information to accounting department ; set up new vendor and keep files up to date including W9-Liability insurance ; maintain Sigma’s CEDI signature Catalog ; support Marketing department to ship samples sourcing coolers and dry ice.

5% Coordinate maintenance and repairs including fleet maintenance repairs; review, file and maintain fleet reports including but not limited to fuel receipts and Driver’s Vehicle Inspection reports; gather accident report; communicate report to committee; support FMCSA compliance; coordinate sales equipment repairs and replacement
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Other duties as assigned

 

MINIMUM QUALIFICATIONS
 High school diploma, GED or equivalent
License/Certifications

Preferred Qualifications
 One (1) year of experience in bookkeeping, AR, AP, route cash settlement, inventory controls, fleet controls
 Proficient with Microsoft office, including skills with Outlook, Word and Excel
 Supervisory experience
 SAP ERP modules FI, CO, MM, PM experience
 Bilingual fluency in English and Spanish reading, writing & speaking

 

Three Ways to Apply: (choose one)

• Resumes may be emailed to:   Esmeralda.Garza@expresspros.com  
• Call our office 281-931-7100
• Visit out office:

8111 N Sam Houston Pkwy W Ste 500 Houston, TX 77064

Walk ins: Monday-Friday from 9AM-2PM

Please bring your identifications for your I-9 form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents (click on link for more information) 

About us:

Express works with job seekers to help find the right job for their skills and experience. As one of the leading staffing companies in Houston, TX we’re ready to help you take the next step in your career. Whether you are ready for a full-time position, looking for part-time work, or want a more flexible schedule, Express has a wide range of jobs available including:

• Administrative
• Light Industrial
• Skilled Trades
• Professional positions

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or genetic information.

https://www.expresspros.com/HoustonNorthTX

Apply Now