Accounts Payable-Vendor Relations

Top Job

Located in Salem, OR

Salary: $20/hr

Express Employment Professionals is looking to hire an Accounts Payable and Vendor Relations Specialist for a growing wholesale and retail truck parts & accessory business! The ideal candidate would complete daily and monthly Accounts Payable and Vendor Relation responsibilities by performing the following duties:

 

Duties and Responsibilities include the following. Other duties may be assigned.

 

1. Accounts Payable. Responsible for checking the accuracy of vendor invoices for parts received and shipping charges and entering data into computer.
2. Keep filing of A/P current and accessible.
3. Prepare and run all checks and payables and post to G/L.
4. Advise management immediately of any problems or opportunities regarding GL, AP or anything of financial importance.
5. Provide total accounts payable update information weekly.
6. Keep price sheets and vendor changes up to date and in the system before the deadlines provided by vendor.
7. Assist with the A/R employee(s) in posting the A/R on a daily basis when they are absent.
8. Assist with the A/R employee(s) to make collection calls and decisions about A/R accounts that may from time to time require an account to be suspended.
9. Answer telephones in a friendly, businesslike manner and direct call to the appropriate person. Take messages as needed. Check phone messages several times per day in case a call was missed.
10. Learn product lines to help customers as needed.
11. Coordinate with A/R for cash flow & deposit information.
12. Annually maintain & post OSHA required posters & 300A Form.
13. Annually update federal/state & local posters as required for employees to review.
14. Annually update ODOT required paperwork & DOT registrations for company vehicles.
15. Help to organize and operate an annual Truck Show and other company promotional events.
16. Run monthly statements and other month-end documents and send to customers.
17. Run monthly open orders and distribute to employees to review and complete.
18. Help build and manage vendor relationships through good communication and review of vendor contractual requirements. Reporting possible vendor issues or concerns to management.
19. Support the sales force in efforts to increase sales annually.
20.  Clean your work area and help maintain common areas when needed.
21. Other tasks as assigned.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Education/Experience:

High School Diploma or GED: A minimum of 3 years Accounts Payable and General Ledger/Accounting experience and/or training: or equivalent combination of education and experience.

 

Language Ability:

Ability to read and interpret and act on A/P, G/L and A/R reports. Ability to file alphabetically.  Ability to effectively communicate A/P or G/L issues or ideas to vendors, supervisors, and managers. Ability to effectively communicate issues with A/R to employee(s) and to communicate effectively with A/P Vendors.

 

Math Ability:

Analytical and mathematical skills as related to bookkeeping procedures in general.

 

Reasoning Ability:

Ability to solve practical problems and deal with a variety of situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

 

Computer Skills:

To perform this job successfully, an individual should have or can learn, the Eagle System software that they currently use for all day-to-day functions. Individual should have the ability to understand G/L accounting processes on a computer as well as A/R and A/P functions. Microsoft Office products are utilized, and individual must show ability to use, comprehend, and excel in those products.

 

Standards of Performance:

1. Enter vendor invoices into payables within 2 days of receiving orders.
2. Keep A/P current, balanced and paid monthly.

3. Provide A/P status weekly to management.
4. Management and departmental support services provided as needed.
5. Respects the confidentiality of company information.

1. Demonstrates good judgment in reporting major matters or problems to the Manager.
2. Displays positive attitude and maintains a cooperative working relationship with the manager, other managers, and all other employees, customers, and vendors.
3. Performs all duties in an independent and expeditious manner with minimal supervision.
4. Makes optimal use of time during working hours.
5. Consistently displays the ability to recognize and deal with priorities.
6. Show a working knowledge of company product lines, catalog use and Eagle system.
7. Completes independently tasks that are assigned and within required timeframe. 

 

Schedule: M-F 8am-4:30pm

Pay: $20/hr.

Contact us today! Call our office today to apply over the phone (503) 399-1200! Or email us your resume at: Erin.Dunn@ExpressPros.com *Please add “(Accounts Payable and Vendor Relations)” to the subject line of your email.

 

 

Apply Now