Part Time Office Manager

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Located in Fitchburg, WI

Salary: $25 - $35/hour

We are seeking skilled office managers interested in part time work to join the team of our client, a company in the construction industry.

Position Overview:

Seeking an assistant to manage variety responsibilities including, but not limited to: working seamlessly with internal staff, project management support, office administrative work, greeting walk-in clients, answering phone calls, managing delegated responsibilities as requested by the executive.

This position involves contact with industry experts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. The highest level of professionalism is required. The ability to effectively communicate and interact positively with all company employees, regulatory agencies, customers, consultants, and other contractor personnel is also required.

 

Tasks

 

• Assisting in creating proposals by transcribing customer info/scope of work needed in a template 
• Proofing estimates
• Downloading plans/drawings
• Draft and edit correspondence/emails/reports and other necessary documents. 
• Prepare and organize meetings.
• Collecting appropriate paperwork for submittals
• Communicating with customers via email on executive’s behalf
• Traveling to job sites to take pictures/assist executives.
• Seeking out material pricing 
• Seeking out/communicating with subcontractors
• Managing executive’s calendar, travel arrangements, appointments
• Job costing 

Requirements/Skills

 

• High school diploma or equivalent
• Minimum 2-3 years of previous administrative support/office experience
• Past experience working for a trades company preferred

• Proficient in Microsoft Office Suite (Excel/Outlook/Word), Blue Beam, Adobe, QuickBooks Online
• Excellent time management and organizational skills
• Detail-oriented, able to manage multiple tasks simultaneously with attention to prioritization, accuracy, and deadlines.
• Self-motivated/capable of independent work
• Proficient at problem-solving/confident in recommending solutions and implementing improvements.
• Sharp vision/fine motor skills required for computer use
• Proficient with mathematics/computing
• Excellent communication and interpersonal skills (written, verbal, listening)
• Highly reliable/dependable/trustworthy

 

Hours: Part-time, about 20 hours per week during open hours of 8:30am - 5pm Mon - Fri.

 *Would you consider 40hrs for the right candidate

* Winter months January to March would fall to 0-15 hrs. weekly.

Pay: $25+/hour depending on experience

 

Interested candidates can apply many ways:

• Call or text 608-663-1940 to speak with an Recruiter for immediate consideration
• Submit online application
• Send resumes to jobs.fitchburgwi@expresspros.com

 

 

Apply Now