Executive Assistant

Top Job

Located in Stockton, CA

Salary: $20-25/hr, DOE

A local law firm out of Stockton is searching for an Executive Assistant who will have responsibilities that include calendaring, appointment coordinating, and invoicing. Position is full time, long term!

 

Schedule: Monday-Friday 8:00am to 5:00pm
Location: Stockton, CA

 

Executive Assistant highlights:

• Efficiently manage calendars, diaries, and appointments for arbitrator and clients.
• Greet and interact with clients/counsel in person, via telephone, email and Zoom.
• Prepare correspondence and pleadings regarding arbitration and mediation.
• Coordinate and manage arbitrations, mediations, sessions, and fees.
• Maintain and organize files, including copies of all documents and correspondence.
• Manage all accounts receivable for arbitration and mediation cases, accounts payable, invoicing and time management.
• Manage billing by preparing, finalizing, and sending out invoices, as well as resolving billing issues.
• Prepare meeting agendas, set up zoom calls, take meeting notes.
• Other duties as assigned.

What we look for in an Executive Assistant:

• Minimum 2 years of experience as an executive assistant, legal secretary, or legal assistant.
• Strong organizational skills with the ability to manage multiple calendars and schedules effectively.
• Keen attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to take direction well and work collaboratively with a team.

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