Administrative Professional

Located in Texarkana, TX

Salary: $16-20/Hour DOE

Position: Administrative Assistant

Location: Texarkana, TX

Pay: $16-20/Hour DOE

Hours: M-F 8-5

 

Job Duties:

 

• Perform key bookkeeping, tracking & human resource duties as assigned by the Office & Accounting Manager
• Support equipment shop with work orders, billing reconciliations and keeping software system updated.
• Support estimators and project managers with contract books, proposals and other special tasks, as requested
• Perform special assignments by company executives
• Maintain company website and social media engagement
• Be the voice of the company by answering all incoming calls, distributing calls to applicable parties and communicating necessary messages
• Make visitors feel welcome by greeting them and offering conveniences
• Welcome & receive all visitors
• Receive and distribute office deliveries
• Manage the operation and maintenance of office equipment, machines and other office fixtures
• Schedule and coordinate meetings as required
• Coordinate, order and schedule meals for company events
• Coordinate and execute miscellaneous bookings, travel & hotel arrangements
• Maintain a safe and secure office environment
• Develop and maintain good working relationships with all business contacts
• Maintain office efficiency, plan and recommend office system improvements
• Manage and maintain stock of postage, envelopes and specialty packaging for standard mail and express mail options
• Maintain stock of office supplies, stationary, postage, cleaning supplies, drinking water and coffee stations
• Distribute employment applications
• Assist with the new-hire process
• Maintain electronic and hard copy filing system(s)
• Open, sort, file and/or distribute incoming correspondence, mail, bills, etc.
• Effectively communicate with supervisor and other team members.
• Comply with all company policies, work site rules and industry standard practices.
• Professionally represent company to clients and community members.
• Be on time.
• Be at work every work day.
• Have a great attitude.
• Be a team player.

QUALIFICATIONS & SKILLS

• Valid drivers license
• Pass pre-employment physical
• Pass pre-employment drug screen
• Basic Computer Proficiency
• Proficiency with office equipment (Printers, Copiers, Scanners, Plotter, etc.)
• Microsoft Office Proficiency (Word & Excel)
• Typing & Data Entry

EXPERIENCE

• Minimum 2 years administrative office experience

 

Apply Now